Projektron BCS alternative
Two vendors from Germany hosting in Germany. The difference lies in scheduling logic, risk simulation, resource planning before names are assigned, governance and AI, and in the licensing model.
At a glance
- Network diagram with float, Monte Carlo simulation, skill pools and milestone trend analysis; at Projektron BCS float and simulation are not documented.
- Approval workflows, change requests, quality gates, requirements management and AI assistant included; Projektron BCS handles changes via the ticket system; AI not documented.
- From Germany, hosted in Germany, available as SaaS, Managed Hosting or on-premises on subscription.
- Projektron BCS: €300 to €350 purchase license or €15 to €17.50 per month; WORKSPACE.PM under €20, one price for everything.
Who this question is for
Three situations in which universities, public administrations and service providers weigh Projektron BCS against WORKSPACE.PM.
Project management, not ERP
Projektron BCS is project management and ERP in one: invoicing, CRM, ticket system, HR. Anyone who wants to steer projects and portfolio without introducing invoicing and CRM compares the project core.
Dates and risks should be calculated
Network diagram with forward and backward pass, total float per task, Monte Carlo simulation with P50/P80/P90 and reserve as a cost item. Projektron documents network plan, milestone trend analysis and risk diagrams; float and simulation are not named on the function page.
Licensing without purchase and modules
Projektron distinguishes BCS and BCS.light, purchase and rental license and modules. WORKSPACE.PM has one price for everything: €99 including five accounts plus €16.80 per additional one, monthly, as SaaS, Managed Hosting or on-premises.
What WORKSPACE.PM brings
The difference lies in calculation depth and governance: network diagram with float, risk simulation, skill pools, approval workflows, requirements management and an AI assistant that sets up projects from documents and writes only with approval. Six areas in which WORKSPACE.PM goes beyond Gantt, time recording and controlling.
Features compared
From scheduling to AI, row by row.
| Criterion | WORKSPACE.PM | Projektron BCS |
|---|---|---|
| Risk simulation | Monte Carlo with PERT distribution, 10,000 iterations, P50/P80/P90, reserve as cost item; bowtie diagram | Not documented |
| Network diagram and critical path | Forward and backward pass, early/late start and finish, total float per task, dedicated network view with cycle check | Network plan with dependency relations and Gantt chart; float calculation and critical path not listed on the function page |
| Skill pools | Book effort on a skill before the person is known; resolve to people or machines later | Staffing by skills; placeholder resources before names are assigned not documented |
| Status reports | Three-stage approval workflow (draft, submitted, approved), locked as-of snapshots, roll-up into the portfolio | Project overviews with tachometer display and reports; status reports with approval workflow not documented |
| Change requests and quality gates | Change request register with category, impact dimensions, approvers and risk link; quality gates with release criteria in the structure tree | Change requests via the ticket system; quality gates not documented |
| Requirements management | Presets for Automotive SPICE and V-Modell XT, verification items with runs, audit trail | Methods according to V-Modell XT and Automotive SPICE named; requirements management with verification items not documented |
| AI assistant | Assistant acts only after approval; own provider key or local model; AI-supported risk detection | Not documented |
| Measures and early indicators | Preventive and corrective measures with reduction value, cost and deadline; key risk indicators with threshold alerts | Countermeasures per risk; reduction value and early indicators not documented |
| Baseline and milestone trend analysis | Several baselines per project, compare any two, delta calculated, history browsable; milestone trend analysis as a dedicated view across the project’s reporting dates with a trend rating per milestone | Baseline comparison with several plan versions; milestone trend analysis for schedule deviation |
| Dependencies | FS/SS/FF/SF with lag, by text entry (e.g. 6.4FF+3) or by dragging; cross-project between milestones of different projects | Dependency relations in the network plan; relation types and lag not documented |
| Work breakdown structure and progress | WBS codes automatic or manual, stable as an external reference; seven progress methods (0/50/100, 0/100, from Kanban, from sub-containers and more) | Work breakdown structure with work packages, tasks, milestones and project templates; WBS codes and progress methods not documented |
| Resources per work package | Several people and machines per work package with planned and actual effort; actuals derivable from time tracking | Team staffing by skills and availability; several people per work package with planned and actual effort not explicitly documented |
| Capacity and utilization planning | Organization-wide utilization matrix for people and machines, availability check including absences, in every plan | Resource and capacity planning with utilization mountains, base load and vacation, across projects |
| Time tracking | Weekly timesheets with one- or two-stage approval, auto-approval within tolerance, bulk approval | Project-related time recording with approval workflow, stopwatch and app |
| Cost types and forecast | Tenant-wide catalogue with account number and Capex/Opex; cost forecast from bookings | Multi-level cost planning from structure and effort, personnel and material costs; account number and Capex/Opex not documented |
| Personnel costs | Automatically from assignment or time tracking times hourly rate, plan and actual; daily rates per attribute or person | Cost tracking by personnel and material from recorded efforts |
| Earned value | PV, EV and AC recorded per as-of date, earned value dashboard | Earned value analysis for progress forecasting |
| Risk register | Register with gross/net rating, 5×5 matrix, review cycles of 30 to 365 days, review history, convert risk to task | Opportunity and risk analysis with countermeasures, risk diagrams and probability calculation |
| Traditional and agile in the same project | Network diagram, Scrum backlog with sprint board, burndown and velocity, Kanban in the same project | Traditional, agile and hybrid: Gantt, Kanban boards, Scrum support |
| Import of schedule files | MS Project (.mpp, XML) including dependencies and assignments; Primavera P6 and Asta Powerproject; CSV for projects, Kanban cards and users; Trello import | Excel import and interfaces; MS Project import not listed on the function page |
| Responsibility matrix and stakeholders | Responsibility matrix (A/E/I/K/M/P) per project; stakeholder register with action plan, environment analysis and stakeholder portfolio | Not documented |
| Meetings and decisions | Minutes with mentions, decisions with approval status, series evaluation of open items, Outlook coupling | Appointment calendar and meetings; decisions with approval status not documented |
| Goals and strategy | Strategy fields, OKR cycles, six key result types, alignment matrix, gap analysis | Not documented |
Law, operations and licensing
What data protection reviews and procurement ask for.
| Criterion | WORKSPACE.PM | Projektron BCS |
|---|---|---|
| Vendor and headquarters | AMNAU GmbH, Hanover (Germany) | Projektron GmbH, Berlin (Germany), founded 2001 |
| Governing law and jurisdiction | German law, place of jurisdiction Hanover | German vendor; venue according to the contract terms |
| Server location | German data centers only (SaaS, Managed Hosting) or your own data center | Cloud variant with servers in Germany; purchase license for in-house operation |
| Data outside the region | None; exception: optional AI features with an external model provider | Development, hosting and support in Germany according to the vendor |
| US legal entity (CLOUD Act) | No US legal entity in the processing chain | German legal entity |
| On-premises | Docker deployment in your own infrastructure with the same functional scope | Yes, purchase license for in-house operation |
| Editions and licensing | No editions; every account booked individually, €16.80 per month | BCS: purchase license €300 to €350 per user, cloud 5% of the purchase price per user and month; BCS.light: €200 per license or €20 per month with a six-month minimum term; price depends on edition, users per 24 hours, modules and deployment model |
Statements about Projektron BCS from Projektron’s public product pages (functions, editions and prices, cloud variant); statements about WORKSPACE.PM from the feature catalogue of the current version. Reviewed: September 7, 2026.
Where the differences lie
Three points decide the question in practice.
Calculation depth
Float, simulation, skill pools
WORKSPACE.PM outputs total float per task, simulates risks with Monte Carlo with PERT distribution and carries the reserve over as a cost item, plans effort on skills and shows the milestone trend analysis across reporting dates with a trend rating in words. Projektron BCS documents network plan, milestone trend analysis, risk diagrams with probability calculation and staffing by skills.
Governance
Approvals, requirements, AI
Status reports with three-stage approval and locked snapshots, change requests with impact dimensions and approvers, quality gates, responsibility matrix, requirements management with presets for Automotive SPICE and V-Modell XT, and an AI assistant with approval requirement and own model provider. Projektron BCS handles changes via the ticket system, names the methods as supported and documents no AI features.
Model
One price instead of editions, purchase and modules
Projektron BCS is project management and ERP with invoicing, CRM and ticket system, licensed as purchase or rental in two editions with modules. WORKSPACE.PM is project and portfolio management with one price for all functions, billed monthly, as SaaS, Managed Hosting or on-premises.
Prices side by side
Compared is the cloud variant of Projektron BCS: 5% of the purchase price of €300 to €350 per user and month.
| Users | WORKSPACE.PM SaaS per month | per user | Projektron BCS cloud per month (5% of purchase price) |
|---|---|---|---|
| 10 | €183 | €18.30 per user and month | €150 to €175 |
| 20 | €351 | €17.55 per user and month | €300 to €350 |
| 50 | €855 | €17.10 per user and month | €750 to €875 |
| 100 | €1,695 | €16.95 per user and month | €1,500 to €1,750 |
WORKSPACE.PM SaaS: €99 base price per month including 5 accounts, each additional account €16.80 per month, billed monthly, all amounts net. Projektron BCS: purchase license €300 to €350 per user, cloud 5% of the purchase price per user and month; BCS.light €200 per license or €20 per month; price depends on edition, users per 24 hours, modules and deployment model, all prices net.
As a purchase license Projektron BCS costs a one-off €300 to €350 per user; the pricing page does not state maintenance costs. BCS.light costs €20 per user and month with a six-month minimum term. WORKSPACE.PM costs €99 including five accounts plus €16.80 per additional account, without editions and modules, billed monthly; on-premises from €1,699 with 50 accounts as a subscription.
The full calculation for your team size is on the pricing page and in the ROI calculator.
Migration in practice
Which path, what carries over and what takes shape in the new system.
Inventory
Which projects, resources, time entries and reports are in production? What from the ERP part (invoices, CRM, tickets) stays in another system?
Export from Projektron BCS
Secure projects, work packages and time entries via the reporting and export functions as Excel or CSV; download documents separately.
Import into WORKSPACE.PM
Projects, Kanban cards and users arrive via CSV import with field mapping and preview; schedules available as MS Project files including dependencies; other sources via the REST API.
Network diagram and baseline
Dependencies are checked, the network diagram calculated, the first baseline set; WBS codes are generated automatically or taken over from the legacy system.
Resources and costs
Skills, capacities and absences are set up, cost types with account number defined, hourly and daily rates entered.
Parallel run and cutover
One billing and reporting cycle in parallel, then a hard cutover. Invoicing and CRM continue in the system intended for them.
How long it takes
The data path is an Excel or CSV export and import. The time goes into the separation from the ERP part and into building risk simulation, skill pools and approval workflows. How much that means for your projects is what we clarify in a 30-minute migration call based on an export.
What is set up fresh
- Workflows, checklists and reports: set up fresh in WORKSPACE.PM.
- Skills, capacities and cost types: define once, valid for all projects.
- Documents: save and upload again.
Frequently asked questions: Projektron BCS alternative
What universities, public administrations and service providers ask about Projektron BCS and WORKSPACE.PM.
Projektron BCS is project management and ERP in one: time recording, invoicing, CRM, ticket system and HR. WORKSPACE.PM is project and portfolio management with network calculation, risk simulation, resources, costs, governance, knowledge and AI assistant.
Yes, the function page names network plans with dependency relations, Gantt charts and milestone trend analysis. Float calculation and critical path are not listed there. WORKSPACE.PM calculates the network diagram with early/late dates, total float per task and a dedicated network view.
Yes. WORKSPACE.PM records PV, EV and AC per as-of date and shows them in the earned value dashboard; status reports additionally run through a three-stage approval workflow.
Projektron BCS costs a one-off €300 to €350 per user as a purchase license, in the cloud 5% of that per month, i.e. €15 to €17.50 per user; BCS.light €20 per month. WORKSPACE.PM costs €99 including five accounts plus €16.80 per additional account, at 50 users €855 versus €750 to €875.
Exclusively in German data centers whose operator is certified to ISO 27001, or in-house. The contracting party is AMNAU GmbH in Hanover.
Yes, as a Docker deployment on subscription from €1,699 per month with 50 accounts, with the same functional scope as in the cloud; plus Managed Hosting with a dedicated server.
Yes, as a dedicated view next to Gantt and network diagram. Reporting dates come from the project’s reporting interval, values from the date history per milestone, without an additional recording step. Each milestone is rated in words (stable, slipping, advancing, achieved), export as PNG and PDF.
Yes, via Excel or CSV export and the CSV import in WORKSPACE.PM for projects, Kanban cards and users. Risk simulation, skill pools and approval workflows are added as functions.
More comparisons
All comparisons in one checklistReviewed: September 7, 2026. Statements about the compared product come from its publicly available information and are re-checked every six months. Statements about WORKSPACE.PM refer to the current version.