Intelligent Task Delegation for Effective Teams
Optimize task distribution with Kanban-based workflows, active commitment management and intelligent prioritization. Maximize team productivity through transparent delegation processes.
Delegation reimagined
Transparent task distribution with intelligent commitment management
Kanban-based Task Management
Intuitive drag-and-drop task assignment with visual progress tracking for maximum transparency.
Active Commitment Feature
Employees can actively accept or decline tasks for better ownership and accountability.
Intelligent Prioritization
Color-coded urgency levels and personalized dashboards for optimal task prioritization.
Transparent Task Delegation
Clear responsibilities and expectations
Create complete transparency in task distribution with real-time overview, clear status updates and direct communication between delegators and executors.
Real-time Status Tracking
Live overview of all delegated tasks with current status updates
Cross-Team Assignment
Flexible task assignment across team and project boundaries
Commitment Visibility
Transparent display of task commitments and responsibilities
Advanced Collaboration Features
Seamless communication and file management
Integrated communication tools with direct comment functionality, file attachments and meeting links for effective collaboration on all delegated tasks.
Integrated Comments
Direct communication on tasks with thread-based comment system
File Attachment Hub
Central file management with version control directly on tasks
Meeting Integration
Link tasks with meetings for seamless coordination
Intelligent Delegation Features
Comprehensive functions for effective and transparent task delegation
Active Commitment System
Employees can consciously accept or decline tasks for better ownership and realistic planning
- Accept/Decline Functionality
- Ownership Tracking
- Commitment Analytics
Workload Balancing
Intelligent workload tracking and balancing for optimal team utilization
- Capacity Monitoring
- Overload Protection
- Automatic Load Balancing
Smart Notifications
Intelligent notifications for deadlines, status changes and escalations
- Deadline Alerts
- Status Change Notifications
- Escalation Management
Personal Dashboard
Personalized overview of all assigned tasks with prioritization and progress
- Individual Task View
- Priority Matrix
- Progress Tracking
Your Path to Perfect Task Delegation
Follow our proven 6-step process for effective task distribution
Define Task
Create clear, precise task descriptions with goals and success criteria
- Define goals and deliverables
- Set success criteria
- Set deadline and priority
Find Optimal Person
Use resource attributes and utilization overview for the best task assignment
- Perform skill matching
- Consider capacities
- Check availabilities
Assign Task
Assign tasks with all relevant information and resources
- Create detailed assignment
- Provide resources
- Explain context and background
Obtain Commitment
Have tasks actively committed for better ownership and accountability
- Send commitment request
- Clarify feedback and questions
- Obtain final confirmation
Track Progress
Monitor task progress with automatic updates and check-ins
- Activate progress tracking
- Conduct regular check-ins
- Identify obstacles early
Evaluate Success
Evaluate results and collect feedback for continuous improvement
- Evaluate results
- Collect feedback
- Document lessons learned
Frequently Asked Questions About Task Delegation
Answers to the most important questions about effective task distribution
All Kanban views have commitment functionality: Delegated tasks can be accepted or rejected by those responsible. There is a call-to-action area in the dashboard where you can respond to requests with 'Accept' or 'Decline'.
WORKSPACE.PM offers various Kanban views: Personal Kanban aggregates all relevant tasks across projects, Project Kanban shows project-specific tasks, Container Kanban for detailed container tasks, and Team Kanban for team-specific organization.
Yes, Kanban cards can be moved or copied. The target can be a Container Kanban, Project Kanban, personal Kanban or Team Kanban. All moves are flexibly possible.
Each Kanban card contains a comment and conversation function for real-time communication. Other users can respond with quote/comment or use emoji reactions. Additionally, meetings can be created directly from cards.
Kanban cards can have due dates. Notifications occur 1-14 days before due date (configurable) as email, browser notification and mobile app push. Users can disable due date reminders in personal settings.