Wrike alternative from Germany
What WORKSPACE.PM brings in every account compared to Wrike Business and Pinnacle, what the difference costs in euros and what Wrike’s EU data center covers.
At a glance
- Network diagram with float, risk register with simulation, capacity for people and machines; at Wrike critical path from Business, capacity in Pinnacle.
- German contracting party, data centers in Germany; at Wrike US law and an EU data center without a named location and with a reduced feature set.
- SSO, two-factor, SCIM and audit trail included; at Wrike in Pinnacle without a list price.
- Wrike Business $25 per user and month; WORKSPACE.PM under €20 per user, billed monthly.
Who this question is for
Three situations in which organizations weigh Wrike against WORKSPACE.PM.
Work management becomes project steering
As soon as a network diagram with float, a risk register with ratings, capacity planning across projects and earned value are needed, the question is no longer which board but which planning system.
The specification asks for the location
Wrike operates an EU data center in all plans but names neither country nor city publicly, points to features unavailable there and excludes the way back. WORKSPACE.PM names the location: data centers in Germany.
The ISMS requires SSO and MFA for everyone
Anyone who must enforce two-factor authentication and SAML SSO company-wide ends up in Wrike’s Pinnacle plan without a list price. With WORKSPACE.PM, SSO, MFA via TOTP and passkey, SCIM and audit trail are included in every account.
What WORKSPACE.PM brings
The difference starts where dates are calculated, risks are quantified, capacity is planned and decisions are evidenced. Six areas in which WORKSPACE.PM goes beyond folders, boards and request forms.
Features compared
From scheduling to AI, row by row.
| Criterion | WORKSPACE.PM | Wrike |
|---|---|---|
| Network diagram and critical path | Forward and backward pass, early/late start and finish, total float per task, dedicated network view with cycle check | Critical path in the Gantt chart in Business, Legacy Enterprise, Pinnacle and Apex; float values per task not documented |
| Risk register | Register with gross/net rating, 5×5 matrix, review cycles of 30 to 365 days, review history, convert risk to task | AI risk prediction per project (low, medium, high) and risk reports; risk register with rating system not documented |
| Capacity and utilization planning | Organization-wide utilization matrix for people and machines, availability check including absences, in every plan | Workload charts from Business; advanced resource and capacity planning in Pinnacle |
| Cost types and forecast | Tenant-wide catalogue with account number and Capex/Opex; cost forecast from bookings | Budgeting with financial fields in Pinnacle; cost type catalogue not documented |
| Earned value | PV, EV and AC recorded per as-of date, earned value dashboard | Not documented |
| Risk simulation | Monte Carlo with PERT distribution, 10,000 iterations, P50/P80/P90, reserve as cost item; bowtie diagram | Not documented |
| Skill pools | Book effort on a skill before the person is known; resolve to people or machines later | Job roles for effort planning in Pinnacle; resolution to people not documented |
| Status reports | Three-stage approval workflow (draft, submitted, approved), locked as-of snapshots, roll-up into the portfolio | Dashboards and reports; status reports with approval workflow not documented |
| Baseline and milestone trend analysis | Several baselines per project, compare any two, delta calculated, history browsable; milestone trend analysis as a dedicated view across the project’s reporting dates with a trend rating per milestone | Baseline tracking (original timeline versus current dates) and Gantt snapshots; milestone trend analysis not documented |
| Dependencies | FS/SS/FF/SF with lag, by text entry (e.g. 6.4FF+3) or by dragging; cross-project between milestones of different projects | Four dependency types (finish-to-start, start-to-start, finish-to-finish, start-to-finish) with lead and lag in the Gantt chart; Gantt from Team |
| Work breakdown structure and progress | WBS codes automatic or manual, stable as an external reference; seven progress methods (0/50/100, 0/100, from Kanban, from sub-containers and more) | Folder and project hierarchy; WBS codes and progress methods not documented |
| Resources per work package | Several people and machines per work package with planned and actual effort; actuals derivable from time tracking | Several assignees per task; effort shares per person not found in the documentation |
| Time tracking | Weekly timesheets with one- or two-stage approval, auto-approval within tolerance, bulk approval | Time tracking from Business; approval workflow for timesheets not documented |
| Personnel costs | Automatically from assignment or time tracking times hourly rate, plan and actual; daily rates per attribute or person | Hourly rates per user and job role, planned versus actual costs in Pinnacle |
| Measures and early indicators | Preventive and corrective measures with reduction value, cost and deadline; key risk indicators with threshold alerts | Not documented |
| Change requests and quality gates | Change request register with category, impact dimensions, approvers and risk link; quality gates with release criteria in the structure tree | Request forms and approvals; change request register and quality gates not documented |
| Responsibility matrix and stakeholders | Responsibility matrix (A/E/I/K/M/P) per project; stakeholder register with action plan, environment analysis and stakeholder portfolio | Not documented |
| Meetings and decisions | Minutes with mentions, decisions with approval status, series evaluation of open items, Outlook coupling | Not documented |
| Requirements management | Presets for Automotive SPICE and V-Modell XT, verification items with runs, audit trail | Not documented |
| Traditional and agile in the same project | Network diagram, Scrum backlog with sprint board, burndown and velocity, Kanban in the same project | Board, table and Gantt view; network diagram and sprint metrics not documented |
| Import of schedule files | MS Project (.mpp, XML) including dependencies and assignments; Primavera P6 and Asta Powerproject; CSV for projects, Kanban cards and users; Trello import | Import of MS Project files (2013, 2016, XML) with tasks, durations, dependencies, lead/lag and assignees; Excel import |
| Goals and strategy | Strategy fields, OKR cycles, six key result types, alignment matrix, gap analysis | Not documented |
| AI assistant | Assistant acts only after approval; own provider key or local model; AI-supported risk detection | AI Essentials from Team, AI Elite (Copilot, agents) from Business; own model provider and approval before changes not documented |
Law, operations and licensing
What data protection reviews and procurement ask for.
| Criterion | WORKSPACE.PM | Wrike |
|---|---|---|
| Vendor and headquarters | AMNAU GmbH, Hanover (Germany) | Wrike, Inc., San Diego, California (USA) |
| Governing law and jurisdiction | German law, place of jurisdiction Hanover | California law; exclusive venue in the state and federal courts within San Diego County |
| Server location | German data centers only (SaaS, Managed Hosting) or your own data center | US or EU data center, EU in all plans including Free; country and city of the EU location not named publicly |
| Data outside the region | None; exception: optional AI features with an external model provider | According to the Help Center certain integrations and features are not available on the EU data center; the list is available only via the account manager. A move to the EU data center cannot be reversed |
| US legal entity (CLOUD Act) | No US legal entity in the processing chain | US company; the CLOUD Act applies regardless of storage location |
| On-premises | Docker deployment in your own infrastructure with the same functional scope | Not offered; SaaS only |
| Editions and licensing | No editions; every account booked individually, €16.80 per month | Free, Team ($10, 2 to 15 users), Business ($25, 5 to 200 users), Pinnacle and Apex on request; per user and month billed annually, prices in US dollars also on the German pricing page; SAML SSO and two-factor authentication in Pinnacle |
Statements about Wrike from its public documentation (pricing page, Help Center, Terms & Conditions, Security Overview); statements about WORKSPACE.PM from the feature catalogue of the current version. Reviewed: September 7, 2026.
Where the differences lie
Three points decide the question in practice.
Steering
Register and capacity instead of prediction and workload
WORKSPACE.PM keeps risks with gross and net ratings, simulates with Monte Carlo and plans capacity for people and machines across all projects. Wrike documents an AI risk prediction per project, workload charts from Business, and capacity and budget planning in Pinnacle.
Framework
Named location, euros, German law
WORKSPACE.PM runs in German data centers or in-house, bills in euros and is governed by German law. Wrike names no location for its EU data center, limits features there, bills in US dollars and agrees California law with venue in San Diego.
Security in the price
SSO and MFA without a negotiated plan
With WORKSPACE.PM, SAML/OIDC SSO, MFA via TOTP and passkey, SCIM 2.0 and a system-wide audit trail are included in every account. At Wrike the Help Center assigns SAML SSO and two-factor authentication to the Legacy Enterprise, Pinnacle and Apex plans; Pinnacle has no list price.
Prices side by side
Compared is Wrike Business, the lowest plan with critical path, baselines and workload charts. SSO, two-factor, capacity and budget planning sit above it in Pinnacle without a list price.
| Users | WORKSPACE.PM SaaS per month | per user | Wrike Business per month (US dollars) |
|---|---|---|---|
| 5 | €99 | €19.80 per user and month | $125 |
| 20 | €351 | €17.55 per user and month | $500 |
| 50 | €855 | €17.10 per user and month | $1,250 |
| 100 | €1,695 | €16.95 per user and month | $2,500 |
WORKSPACE.PM SaaS: €99 base price per month including 5 accounts, each additional account €16.80 per month, billed monthly, all amounts net. Wrike Business: $25 per user and month billed annually, 5 to 200 users; prices in US dollars also on the German pricing page.
Wrike’s list price is not the final price when SSO or two-factor are mandatory: both sit in Pinnacle, for which Wrike publishes no price. Add-ons such as Whiteboard ($15 per user and month), Integrate, Sync and Wrike Lock come on top. The exchange rate risk sits with the customer. WORKSPACE.PM includes SSO, MFA, risk simulation, capacity and budget in the base price, bills in euros and monthly, and books every account individually.
The full calculation for your team size is on the pricing page and in the ROI calculator.
Migration in practice
Which path, what carries over and what takes shape in the new system.
Inventory
Which spaces, folders, projects, request forms and automations are in production? The switch is the moment to clean up folder logic that has grown over time.
Export from Wrike
Secure tasks, folders and time tracking via the export function as Excel or via the Wrike API; download attachments separately before the contract ends.
Import into WORKSPACE.PM
Projects, Kanban cards and users arrive via CSV import with field mapping and preview; schedules available as MS Project files including dependencies; other sources via the REST API.
Map roles and permissions
Project roles, permissions and teams are set up anew; experience shows the effort is here, not in the data.
Add structure
Network diagram with float, risk register, cost types and capacity planning across projects are created in the new system; the export does not contain them.
Parallel run and cutover
One or two reporting cycles in parallel, then a hard cutover. Provide the DPA and TOMs for the data protection officer and works council; a transfer impact assessment is not needed without a third-country transfer.
How long it takes
The data path is an Excel or API export and a CSV import. The time goes into roles, permissions and the structure that did not exist in Wrike: network diagram, risks, capacities. How much that means for your spaces is what we clarify in a 30-minute migration call based on an export.
What is set up fresh
- Automations and request forms: set up as workflows.
- Comment threads: save via the API if needed.
- Dashboards and reports: rebuild.
- Attachments: save and upload again.
Frequently asked questions: Wrike alternative
What IT leaders, data protection officers and PMOs ask about Wrike and WORKSPACE.PM.
Wrike provides a data processing agreement, standard contractual clauses and an EU data center; use can be made GDPR compliant. Because the contracting party is a US company, the transfer impact assessment and the documentation of the residual risk remain with the controller. With WORKSPACE.PM there is no third-country transfer.
In a US or an EU data center; the EU data center is available in all plans including Free. Wrike does not name the country or city of the EU location in the Help Center or the Security Overview. Wrike does not list a data center in Germany.
Yes. According to the Help Center, certain integrations and features are not available on the EU data center; the full list is available only via the account manager. An account moved to the EU data center cannot be moved back to the US data center.
According to Wrike’s Terms & Conditions, California law with exclusive venue in the state and federal courts within San Diego County, California. WORKSPACE.PM is governed by German law with venue in Hanover.
The Help Center assigns SAML SSO to the Legacy Enterprise, Pinnacle and Apex plans and describes two-factor authentication for Pinnacle. Wrike publishes no price for Pinnacle. With WORKSPACE.PM, SSO, MFA, SCIM and audit trail are included in every account.
Yes. The critical path is available in Business, Legacy Enterprise, Pinnacle and Apex; baseline tracking compares the original timeline with current dates, Gantt snapshots capture a state. Wrike does not document total float per task. WORKSPACE.PM calculates the network diagram with early/late dates and total float and compares any two baselines.
WORKSPACE.PM costs €99 per month including five accounts, each additional one €16.80, billed monthly in euros. Wrike Business costs $25 per user and month billed annually, Team $10; Pinnacle and Apex on request only. At 50 users that is €855 versus $1,250 per month, without SSO and two-factor.
Yes, via Excel export or the Wrike API and the CSV import in WORKSPACE.PM for projects, Kanban cards and users; MS Project files arrive with dependencies. Automations and request forms are set up as workflows, dashboards are built with widgets.
Operation in data centers whose operator runs an information security management system certified to ISO 27001; SSO via OIDC and SAML, MFA via TOTP and passkey enforceable tenant-wide, SCIM 2.0, system-wide audit trail and a DPA under Art. 28 GDPR, all in every account.
More comparisons
All comparisons in one checklistReviewed: September 7, 2026. Statements about the compared product come from its publicly available information and are re-checked every six months. Statements about WORKSPACE.PM refer to the current version.