Every project under control - from idea to close-out.
Set up, structure, steer and stay on top of it. One home for all your projects instead of scattered spreadsheets, folders and tools.
24
Projects
17
On track
5
At risk
2
Overdue
ERP Migration
ExecutionWebsite Relaunch
PlanningNorth Plant - Expansion
ExecutionProduct Launch Q3
InitiationIt's not the work inside the project that drains you - it's everything around it.
The more projects run in parallel, the more time goes into searching, sorting and piecing things together. Sound familiar?
Projects scattered everywhere
One in a tool, the next in Excel, the rest buried in email threads.
“How's the project doing?”
When that question lands, the hunt across five sources begins.
Every project structured differently
No two projects alike - comparing and reporting become a chore.
New projects start slowly
Structure, team, dates - all rebuilt by hand every single time.
One home for the entire project lifecycle
WORKSPACE.PM carries every project from creation to close-out - in one consistent structure.
Set up
Guided wizard, AI suggestion or building block - a project in minutes.
Structure
Phases, work packages, milestones and quality gates in the container tree.
Steer
Team, dates, budget and approvals - all bundled on the project.
Stay on top
The one-pager and project list answer any status question instantly.
All projects at a glance
From portfolio to the relevant subset in seconds
Running, planned or closed: your project list shows it all - and flexible filters put you on exactly the projects that matter right now in seconds.
- Filter by lifecycle, labels and full text
- Multi-dimensional search: budget, progress, dates, owners
- Save frequent filters as shared presets for the whole team
- Card or table view - your choice
4 of 24 projects
Health
Healthy
Schedule
42 days left
Budget
68% used
14
Containers
63
Tasks
5
Milestones
Team
3
Open risks
Project one-pager
The single page that answers every status question
The one-pager bundles everything that matters on a single page: a health score computed from real signals, plan-vs-actual, key metrics, team and top risks. Freely arrangeable - and exportable as a PDF for the steering committee.
- Health score from real metrics, not gut feeling
- Plan vs. actual for dates, budget and effort at a glance
- Arrange, show/hide tiles and remember it per project
- One click to a PDF export for reports and committees
Container structure & WBS
Structure as deep as the project needs
The container tree mirrors your project breakdown - from the top-level phase down to the last work package, including milestones and quality gates. Rearrange by drag & drop, present it as a classic WBS tree.
- Phases, work packages, milestones and quality gates in one tree
- Restructure by drag & drop without re-entering data
- Only the tabs each container actually needs
- Show it as a graphical work breakdown structure (WBS)
Pipeline
Functional spec signed off
Business
Architecture reviewed
IT architecture
Budget confirmed
PMO
Pipeline & quality gates
Phase transitions that actually get approved
Define phases and quality gates per project. At every gate, approvers vote on clear criteria - with a full record of who decided what and when. No more phase changes by hallway consensus.
- Custom project pipeline with phases and stage gates
- Approval criteria with named approvers per gate
- Voting with comments - complete approval history
- Status changes documented with a reason
Team & responsibility
Who does what - including external partners
The project team unites internal members and external partners without their own account - each with a clear project role. As a list or as an org chart along reporting lines. Access is governed automatically by team membership.
- Project lead, deputy and team clearly marked
- Involve external people without a WORKSPACE.PM account
- Team list or org chart by reporting lines
- Project access driven automatically by team membership
Sandra Merz
Tobias Klein
Aylin Kaya
M. Bauer (External)
no WORKSPACE.PM account
From building block
Reuse a proven structure
Create with AI
Derive structure from a description
Import a plan
MS Project · P6 · Asta
Quick start
Set up in minutes instead of planned for weeks
New projects don't have to start from scratch. Reuse proven building blocks, let AI draft a first structure, or import an existing plan from MS Project, Primavera P6 or Asta - as an atomic import.
- Proven structures as reusable building blocks
- AI structure suggestion from the project description
- Import from MS Project, Primavera P6 and Asta Powerproject
- Guided creation wizard with a summary before saving
So the project tool doesn't become a project itself
WORKSPACE.PM takes work off your plate instead of adding to it - exactly where other tools become a burden.
AI makes the first move
AI suggests structure, risks and first measures. You decide - the blank page is gone.
Everything in one place
Files, quick links to Jira & co., team and custom fields sit right on the project - no tool-hopping.
It remembers your view
Saved filters, configured columns and the one-pager layout stay exactly as you set them.
Every project rolls up into the PMO cockpit automatically
What you maintain on the individual project becomes visible portfolio-wide - status, budget, dates and the container traffic light across all projects. Without anyone copying spreadsheets together.
Frequently asked questions
What project owners and PMOs want to know before switching.
Yes. Project structures including dependencies and resource assignments can be imported from MS Project, Primavera P6 and Asta Powerproject - as an atomic import, without manual re-entry.
In minutes. The guided wizard, an AI structure suggestion or a saved building block bring structure, an initial team and dates with them - you don't start from scratch.
Both - and hybrid too. You structure classically via phases, work packages and quality gates while working operationally agile in Kanban. For agile projects you pick the right estimation unit, from Fibonacci to T-shirt sizes.
External people can be managed as team members without their own WORKSPACE.PM account - with a clear project role. Project access is governed automatically by team membership.
Yes. Custom fields let you add exactly the data fields your company needs - up to calculated fields. Labels and a hierarchical taxonomy keep categories consistent across all projects.
Bring order to your project landscape.
Try WORKSPACE.PM free for 30 days - no credit card. Create your first project in minutes.