Sprints for the team, milestones in view - one plan for both worlds.
From project proposal through sprint board and rollout schedule to go-live: WORKSPACE.PM joins agile delivery and classic project steering on one data foundation - with reports management actually reads.
- Sprint 6 - prepare reviewdone
- Plan load test on stagingdone
- Draft sprint 6 status reportopen
Sound familiar from your IT projects?
Four patterns that delay IT initiatives - long before the technology does.
Business and IT talk past each other
Requirements arrive by mail, priorities change weekly - and which proposals were actually decided, only the inbox knows.
Sprints here, project plan there
The delivery team lives on the board, the project lead maintains a date spreadsheet next to it. Two truths, no shared state.
Scope grows quietly
Every extension is “just a small thing”. In the end four weeks are missing - and the proof of when what was added.
Go-live by gut feeling
Readiness lives in heads and chat threads. The decision is made without a frozen, reliable state.
An IT project in WORKSPACE.PM - from demand to go-live
Follow the sample project “Kundenportal 2.0” through five phases - and see which module carries the work at each station.
Demand becomes a gate decision
The business submits its demand as a project proposal - with category, tier and cost-benefit estimate. The board decides at the gate: go, hold or recycle. The decision is recorded, not felt.
Run project proposals with gate decisionsTwo ways of working, one project
The AI proposes the structure, the project lead splits it: app development runs in sprints, rollout and infrastructure in the schedule with fixed dates. Both share budget, team and reporting.
Set up project structures with mixed methods- Rollout & infrastructureSchedule
- App developmentSprints
The backlog flows through the sprints
The backlog is prioritized via drag and drop and assigned to sprints; the sprint board shows the burndown right in the board, and the completion dialog records the review note. Estimate however your team prefers - story points, T-shirt sizes or hours.
Sprint board with backlog and burndown34 story points planned · 21 done
Go-live readiness is computed, not felt
The quality gate before go-live has criteria and named approvers; the status report pre-fills and reminds you of its due date by itself. After approval the values are frozen - the decision has evidence.
Status reports with ratings and approval- Schedule · on plan
- Scope · watch
Handover leaves no knowledge gap
Runbooks and known-issues lists become wiki pages with a verified badge that expires automatically - the overview always shows what needs review. Backlinks attach the docs right to the work package.
Hand over operations knowledge, verified- Runbook deploymentVerified
- Known issues Portal 2.0Expires in 14 d
In between, the other modules take over: architecture decisions with approval status, change requests for scope extensions, capacity planning by skills and time tracking with a billable flag.
Your toolbox for IT projects
Six modules that carry delivery and rollout every day - each card leads to the detail page.
Develop agile, answer classically
Sprints for the product, a schedule for rollout and boards - WORKSPACE.PM maps both worlds in the same project.
Where most IT projects work
In the container concept every subproject chooses its way of working: development runs with backlog, sprints and burndown, while migration and rollout sit in the schedule with fixed dates and critical path. Budget, team and reports stay one unit throughout.
However technical your project is - upwards it reports uniformly
Approved status reports, ratings and metrics consolidate into the portfolio automatically. CIO and management compare the portal project with every other initiative - without extra slides from the team.
No extra burden for your team
The most common objections from IT teams - and what WORKSPACE.PM answers them with.
The AI makes the first move
The requirements document as a PDF becomes a project profile, the profile becomes a structure with milestones, plus suggestions for risks and countermeasures. Your team reviews and refines - instead of starting from zero.
Developers stay on the board
Whoever works through tasks sees board, backlog and sprint - not the whole PM cockpit. Bugs and incidents are card types, and the team books time on the card or by telling the AI assistant a sentence.
Governance is a side effect, not a project
SSO via OIDC/SAML (e.g. Entra ID, Okta), user provisioning via SCIM 2.0, LDAP sync for self-hosted environments - and a complete audit trail showing who changed what, when.
Frequent questions from IT departments
Answers to the most important objections before you start.
Yes - that is the core of the container concept: development works with backlog, sprints and burndown, rollout and migration sit in the schedule with critical path. Dates, costs and status still consolidate uniformly.
WORKSPACE.PM runs your projects - proposals, sprints, dates, budget, risks and reports. Bugs and incidents can be classified as card types; it deliberately does not replace an ITSM system for operations. Via REST API and signed webhooks you connect your toolchain.
Extensions run as change requests with category, impact dimensions, approver and approval status - optionally linked to the triggering risk. That way every “small thing” has a date and evidence.
Contractors get regular accounts with role-based permissions - four levels per area, controllable down to field level. Their hours carry the billable flag; whoever should only be documented stands in the project roster without an account.
Approved status reports with schedule, cost and performance ratings, metrics up to the portfolio and the project profile as a PDF - up to date from the same data the team works with anyway.
Take your next IT project to go-live, predictably
Start for free and set up your first project in minutes - with AI structure suggestion, sprints and schedule in the same project.