Efficiently Control Processes with Kanban
Kanban stands for maximum transparency, continuous flow, and step-by-step optimization of your work processes. With WORKSPACE.PM, you implement the Kanban method effectively by visualizing work processes, identifying bottlenecks early, and systematically increasing team productivity.
In WORKSPACE.PM
Fully integrated and ready to use
Implementation in WORKSPACE.PM
Overview of method elements and their implementation
Workflow Visualization
Kanban Board: Individually configurable columns for each process step. Work status clearly recognizable at all times.
Work Items (Tasks)
Kanban Tasks: Create tasks directly in the board, prioritize and assign responsibilities.
WIP Limits (Work in Progress)
Manual control via board design: Limiting tasks per column implementable as team rule.
Pull Principle
Commitment Function: Team members actively take on tasks to control the flow in the system themselves.
Bottleneck Identification
KPI Dashboard & Kanban Visualization: Overview of task backlogs and process bottlenecks.
Process Improvement
Lessons Learned in project profile: Continuous optimization of processes is systematically documented.
Kanban Implementation in WORKSPACE.PM
Main Benefit
Visualization of work processes: Kanban boards at personal, team, and project level
Clearly assigned responsibilities: Commitment function for transparent accountabilities
Visible prioritization and due dates: Automatic highlighting of overdue tasks
Set work-in-progress limits: Avoid bottlenecks and control capacities strategically
Flexibly scale tasks: Transfer to projects or containers as complexity grows
Automate recurring tasks: Automatically create regular tasks
Communication directly at the task: Comments, checklists, and files integrated
Process analyses and evaluations: Reports and dashboards for continuous improvement
Kanban at All Levels
Personal Boards
Organize your own tasks and optimize personal workflow.
Team Boards
Coordinate collaborative work and achieve team goals.
Project Boards
Manage project tasks in a structured way and make progress transparent.
Kanban Principles Concretely Implemented
Transparent Workflows
With the Kanban boards in WORKSPACE.PM, tasks, their status, and responsibilities are always visible. Filter and search functions help to quickly focus on the most important tasks.
Control Capacity Limits
Individually adjustable work-in-progress limits per board or column ensure that teams don't work on more tasks than they can handle. This keeps the workflow stable.
From Task to Project
When the effort for a task increases, it can be directly converted into a complete project. All information is preserved in the process. This maintains overview even with growing complexity.
Automate Regular Tasks
Recurring tasks don't need to be created anew each time. Through the automation function, tasks are automatically created at specified intervals – error-free and on time.
Communication at the Point of Action
Discussions about tasks take place directly in the Kanban cards. With file attachments, checklists, and status updates, the current state is quickly comprehensible for all involved parties.
The Kanban Workflow in WORKSPACE.PM
To Do
Capture new tasks
In Progress
Active processing
Review
Quality control
Done
Completed
Conclusion
Kanban is more than just a board with columns and cards. In WORKSPACE.PM, you seamlessly connect the principles of the Kanban method with the requirements of professional project and portfolio management – flexible, scalable, and controllable in real-time.