Your team's tasks — visible, in flow, done
One board for everyone: capture tasks in seconds, move them forward by dragging, and steer them in four views. From a personal to-do to a portfolio board, it all runs on the same engine — no data silos, no handover losses.
When tasks hide, the team is flying blind
The usual friction before a shared board exists:
Scattered across chat, mail and spreadsheets
Tasks live in five tools at once. Nobody is sure what the current state really is.
No view of the who and when
Who is working on what, what's blocked, what's overdue? The answer costs a round of questions instead of a glance.
Deadlines slip by unnoticed
Without a reminder and a clear commitment, tasks sit untouched until it's too late.
Every level its own tool
Personal to-dos, team tasks and project work live apart — handovers get lost in the gap between systems.
From idea to finished task — in four steps
The journey of every card across the board:
Capture
Create a card with the »c« key or a single click — title, priority, due date and owner right away.
Get it flowing
Drag and drop through your columns. Swimlanes and sorting arrange the board the way your team thinks.
Delegate & follow up
Members, checklists and commitments distribute the work. Reminders and links keep the thread.
Close & report
The done column ticks the box automatically. Export to PDF, Excel or CSV delivers the report at the push of a button.
Four views, one board
Everyone sees the work the way they steer it best
Board, list, Eisenhower matrix and Gantt show the same cards from four angles. Each person picks their view, sorting and grouping — and WORKSPACE.PM remembers it per area.
- Board with drag & drop and swimlanes by owner, area, due date or commitment
- Sortable list view for comparing large task sets in a table
- Eisenhower matrix in personal Kanban: do now, schedule, delegate, drop
- Gantt view for every board — with dependency arrows and drag-to-reschedule
- Manual order or sorting by priority, due date or title — saved per view
Columns with drag & drop
Finalise Nordwind quote
High- M. Berg created the card
- Backlog → In progress
The card as a workspace
Everything about a task — in one place, not seven tabs
A card carries priority, owner and members, start and due date, estimated effort with an automatic buffer readout, files, links and the full history.
- Owner plus members — single ownership and teamwork cleanly separated
- Start and due date form a real time window; effort instantly shows how much buffer is left
- Attach files and typed links (blocks / blocked by / parent and child) — inbound ones visible too
- Comments with @-mentions and a real history of every column and status change
- Couple the due date to a container end date — if the milestone moves, the task moves with it
Checklists & delegation
Break big tasks into steps — and assign them precisely
Each card holds several checklists. Individual items can be assigned to people, given their own date and captured in the flow of typing — responsibility and deadline included.
- Delegate items via @-mention to the responsible person — they automatically become a card member
- A separate due date per step, with a warning if it falls after the card's due date
- Inline capture: »Review quote @Berg [31.07.2026]« sets assignment and date in one go
- »Done/total« progress right on the tile, without opening the card
- Once the last item is checked, WORKSPACE.PM suggests closing the card
- Set up accountsIT15 Jul
- Order hardwareBe16 Jul
- Plan inductionLa17 Jul
- Introduce the teamBe18 Jul
- Feedback after week 1La25 Jul
My Kanban
All your own tasks in one place
Team board
Tasks per team, independent of projects
Project Kanban
Next to Gantt, WBS and risks
Container
Tasks inside a single work package
Program & portfolio
Aggregated across project boundaries
The same card — every context, resolved live.
One engine, every level
From personal to-do to portfolio board — the same card
Personal, team, project and container Kanban are the same engine with a different context. A task can belong to a project, a team and a meeting at the same time — with always-current names.
- »My Kanban« bundles all your own tasks from projects, teams and private notes
- Team Kanban per team, project Kanban next to Gantt and risks, container Kanban inside the work package
- Aggregated program and portfolio boards pull tasks together across project boundaries
- Affiliations to project, container, team, meeting or risk — several at once, resolved live
- View, filters and layout are saved per area and per person
Classic or agile
The same card — optionally with story points, sprint and workflow status
In an agile context the card carries extra fields: work-item type, effort estimate in your unit, sprint assignment and its own workflow status independent of the board column.
- Work-item types from epic through story and task to bug, spike or tech debt
- Estimate in Fibonacci, linear, T-shirt sizes, hours or days — enforced project-wide for consistency
- Sprint assignment or product backlog, seamlessly tied to sprint planning
- Workflow status (to-do / in progress / in review / done) on top of the physical column
Finalise Nordwind quote
HighTitle · priority · due · owner
Type
Story
Estimate
5 SP
Sprint
Sprint 12
Workflow
In review
Same card, agile fields shown
Next dates
Preview before saving
Recurring cards
Routine tasks that create themselves on your rhythm
Standing meeting, month-end close, maintenance window: a recurrence rule creates series cards daily, weekly or monthly — with a preview of the next dates before you save.
- Freely set rhythm, weekday, time, time zone and end date
- Turn any existing card into a series with one click
- Live preview of the next dates in the dialog — no guessing
- Pause a series over holidays or project breaks and resume it later
Order on a full board
Even with hundreds of cards you see exactly the right ones
Filters, swimlanes and bulk actions keep even full boards manageable. The commitment workflow turns silent assumptions into reliable commitments, and export delivers the report without any extra tool.
- Filter by project, label, due date, owner, Eisenhower quadrant, area and full text
- Bulk actions: move, prioritise, archive or close dozens of cards in one step
- Commitment workflow: owners actively accept or decline — switchable org-wide
- Reminders fire automatically before the deadline; columns can assign a default due date
- Export as PDF (board or table), Excel or CSV — with selectable fields
So the board takes work off your hands — not adds it
WORKSPACE.PM maintains itself at the moments that matter.
The AI captures by voice
The AI assistant creates cards, changes them or looks them up — on request in natural language, with the same rights as you.
Reminders fire on their own
An hourly sweep flags approaching deadlines automatically — the reminder arrives without anyone opening the board.
The done status maintains itself
Move a card into the done column and the tick sets itself. The progress bar is always right.
A meeting from any card, a card from any risk
Kanban does not stand alone: create a meeting straight from a card, carry open items onto the next agenda, or turn a risk into an operational task with no media break. When a card grows into a work package, it becomes a full project container.
Frequently asked questions about team Kanban
What PMOs and team leads want to know before rolling it out.
You start with an empty board or fill it automatically: cards can be created programmatically via the public REST API and the AI assistant. Conversely, you can export to PDF, Excel or CSV at any time.
In seconds. The »c« key opens quick creation without a mouse, and you set all the key fields — priority, due date, owner — right when creating. Checklist items are captured inline, assignment and date included.
Yes. Alongside the classic board there are story points (Fibonacci, linear, T-shirt), sprint assignment, work-item types and an agile workflow status. For personal prioritisation there is also the Eisenhower matrix.
Yes. Cards are loaded page by page, so only the visible ones sit in memory. Column and filter counts stay correct even when not all cards are loaded.
Access is governed finely through permissions — separated per area into view and edit. Team observers see their board read-only. Administrators configure columns, the commitment workflow and the reminder lead time org-wide.
Get your team's tasks flowing
Start the team board free for 14 days — no credit card, with every view and the full engine.