Meetings that follow up on themselves - from live minutes to completed task.
Agenda and live minutes in focus mode, decisions with an approval workflow, tasks with owner and due date on the board - one data foundation instead of copy-paste into email and Excel. And your recurring jour fixe never starts from scratch again.
Three building blocks, one common thread
From spoken word to tracked task - each building block owns one step. Every card leads to the full detail page.
How it all connects
One discussion point travels through the category: discussed, decided, assigned - and tracked in the project.
Discussed & documented
The agenda comes from a template, the minutes are written live in focus mode - attendance and roles are documented.
To project meetingsDecided & approved
A passage in the minutes becomes a decision: responsible person, four statuses, approval straight from the notification.
To decision managementAssigned & scheduled
The decision becomes a Kanban card with a name and a due date - reminded automatically, moved to the next agenda when needed.
To meeting tasksTracked in the project
Decisions and open items roll up project-wide - all the way to meeting attendance per project in the portfolio view.
To project managementPermissions and findability share the same data foundation, too: meetings and decisions carry their own permission keys, global search finds minutes and decisions across projects, and wiki pages link directly to meetings.
Live minutes, written together
One set of minutes, several writers - at the same time
Just like a shared online document: several authorized people write in the same meeting minutes at once, see each other's carets and names right in the text - and their contributions are merged instead of overwriting one another. Anyone without editing rights still follows along live, without reloading the page.
- Several note-takers in the same text - contributions are merged, not overwritten
- Carets with names right in the minutes, plus the “currently editing” bar
- Follow along live without editing rights - the text catches up within seconds
- Same permissions as before: organizer, note-taker or meeting admin may write
The right entry point for every role
Project leads, the PMO, and teams work on the same meetings - each role with its own view.
Project Management
Run your jour fixe and steering committee without cleaning up afterwards: set up the series once, take minutes live, have decisions approved - the system keeps track of open items.
PMO & Committees
Know what has been decided and what is still open - across all series and projects: decision register, open items per series, and meeting attendance as an early indicator in the portfolio.
Team & Minute Takers
Take minutes without rework: write in focus mode, assign tasks via @-mention - and keep your own meetings in view as calendar or list.
Frequently asked questions about meeting management with WORKSPACE.PM
Answers to the questions that matter most before rolling it out.
No - by design. WORKSPACE.PM organizes the content and outcome of your meetings: agenda, minutes, decisions, and tasks, always with project or team context. You see your appointments in “My Meetings” as calendar or list and in the project calendar next to milestones and due dates; the video call itself runs in the tool of your choice.
Every decision has a responsible person and one of four unambiguous statuses: pending, approved, approved with conditions, or rejected. Approval happens straight from the notification, every status change is documented - and the register per series and project answers at any time what was actually decided.
Yes. Many teams start with agenda and minutes - templates from daily to steering committee fill the agenda. Decisions and tasks later emerge from the same minutes, with no new tool: select text, assign an owner, done. Meetings can also be enabled per team.
Instantly via notification in app and email when assigned, and automatically via reminder before the due date. Since meeting tasks are real Kanban cards, they appear in the personal backlog without detours. For recipients without system access, export the minutes as PDF or Markdown.
Each meeting series bundles its open tasks and decisions across all dates; the decision register shows decisions project-wide. The portfolio view shows meeting attendance per project as an early indicator, and global search finds every set of minutes again.
Take your meetings from discussion to results - free for 30 days
All three building blocks, full functional depth, no credit card. Set up a series, pick a template, run your first documented meeting - within minutes.