What gets decided in the meeting actually gets done
Every discussion point becomes a task with an owner, a due date and a place on the board - tracked to completion, across every meeting.
Minutes
Tasks
The decision was clear. What came of it, nobody knows.
Tasks from meetings live in minutes, on sticky notes and in people's heads - and that is exactly where they fade away.
Buried in the minutes
Action items sit in the minutes, but nobody works through a document. Without a spot on the board, nothing happens.
No one feels responsible
Without a clear owner and a deadline, every task stays a non-binding intention.
Every meeting starts over
The first twenty minutes go to reconstructing the status of the last open points.
No view across the meetings
Project leads and the PMO can't see which commitments from which recurring meeting are still open.
From the spoken word to the finished task
Four steps - no tool switching, no double bookkeeping.
Capture
During note-taking a point becomes a task - straight out of the minutes.
Assign
Set owner, due date and priority while everyone is still at the table.
Track
The task lands on the Kanban board and stays linked to the meeting.
Review
Open points and decisions roll up across the entire meeting series.
From the minutes
Tasks are born while you write - not afterwards
Link people and cards right inside the minutes text. A sentence in the notes becomes a real task without ever leaving the editor.
- @-mention in the text links a person or a Kanban card
- Focus mode for distraction-free live note-taking
- Decision and task hang off the same minutes entry
- Nothing gets lost between the note and the execution
Decision: compare quotes from two suppliers.
Task: get a quote - @L. Web
Get a quote from supplier B
from meetingOwnership & deadline
A task becomes binding once a name and a date are on it
Every meeting task carries an owner, a due date and a priority. The reminder speaks up on its own, before the deadline slips.
- Owner and collaborators per task
- Due date, optionally coupled to a milestone
- Automatic reminder with an adjustable lead time
- Priority and labels for later sorting
On the board
Every commitment gets a visible place
Meeting tasks run on the same Kanban board as the rest of the project work - firmly linked to the meeting they came from.
- The task belongs to both the project and the meeting
- Status by drag & drop from open to done
- The “from meeting” origin stays visible at all times
- Board, list and Eisenhower views as needed
Get a quote
Send layout approval
Provision test environment
Send minutes
New task for you
Get a quote from supplier B · due Fri
Activity
L. Weber created the card
@M. Koch mentioned - added as collaborator
Status: Open → In progress
Reminder: due in 2 days
M. Koch
Quote requested, response expected by Thursday.
Notified & collaborative
The owner finds out instantly - not when the minutes go out
Assignment triggers a notification. Questions, mentions and every status change stay documented on the task.
- Notification to the owner right at assignment
- Whoever is mentioned in a comment is automatically involved
- Activity trail shows every status change with a timestamp
- A central inbox bundles tasks, decisions and deadlines
Across meetings
Open points move to the next agenda on their own
Whatever isn't done by the next meeting you flag once - and it automatically appears on the agenda of the follow-up.
- “Carry to next agenda” in one click
- Open task shows up at the top of the next meeting in the series
- Existing cards can be added to any meeting
- No point falls through the cracks between two meetings
Provision the test environment
Agenda
4
Open
12
Done
5
Decisions
Recent meetings
Also project-wide across all meetings
Series & PMO
The whole recurring meeting at a glance - open tasks and decisions
Across a meeting series or an entire project you see, bundled together, which tasks are still open and which decisions have already been made.
- Open tasks bundled across all meetings in the series
- All decisions of the series in one place
- Also project-wide across every meeting
- The overview project leads and the PMO need to steer
Extra effort? Quite the opposite.
Meeting tasks are meant to take work off your plate, not add to it.
The AI makes the first move
The assistant drafts the task on request and creates it after your confirmation - you just review.
It reminds you by itself
Approaching deadlines speak up automatically. You don't have to keep a list in your head.
No double bookkeeping
The task exists exactly once - on the board and in the meeting at the same time, with no retyping into a second tool.
Not just tasks - decisions become traceable too
Every meeting records decisions with an owner and an approval status. Tasks and decisions together make the complete record.
Frequently asked questions
Everything you need to know about meeting tasks in WORKSPACE.PM.
No. A meeting task is the same Kanban card that runs in the project - just additionally linked to the meeting. You maintain it in one place and see it in both.
Assignment sends a dedicated notification to the responsible person. On top of that, the system reminds automatically before the deadline is reached.
Yes. Meeting series have their own roll-up: open tasks and decisions come together across every meeting in the series, and open points can be carried to the next agenda.
Visibility follows the project and board permissions. Owners and participants see their tasks in every view; project leads and the PMO see the roll-up across series and project.
Minutes including tasks and decisions can be exported as PDF or Markdown - for distribution lists without system access or for archiving.
Turn your next meeting into results instead of notes
Try WORKSPACE.PM free for 30 days and turn meetings into tracked tasks - with your real meetings.