Turn good ideas into real projects
Collect, evaluate and prioritise ideas in one place – and convert the best ones into a project or project request with a single click. No more input lost in emails and meetings.
52
Ideas total
7.4
Avg. score
12 %
Converted
Idea funnel
The best ideas fade away – and not for a lack of ideas
Between a comment in a meeting and actual delivery, most organisations lose their most valuable impulses.
Ideas scattered across email and chat
Impulses end up in inboxes, sticky notes and side comments – nobody has the full picture, and much of it is simply lost.
Prioritising by gut feeling
Without shared criteria, the loudest voice wins – not the idea with the greatest value.
No path from idea to delivery
Even good ideas stall because the step from suggestion to a real project is missing.
Engagement fizzles out
People who submit an idea never hear back – the motivation to contribute drops with every ignored suggestion.
One continuous funnel – from submission to project
Every idea moves through the same transparent maturity process. You always see what sits where in the funnel.
Submit
Anyone with permission captures ideas in a structured way – with category, strategy field and an effort/value estimate.
Evaluate
The organisation votes, experts score via a weighted scorecard – resonance and substance combined.
Prioritise
Ideas move across a board through the maturity stages up to the decision – transparent for everyone involved.
Convert
The best idea becomes a project or a project request with one click – no duplicate data entry.
Submit
Every idea captured in a structured way – in minutes
A well-designed form guides every contributor to complete, comparable ideas. Instead of loose comments, you get a cleanly captured suggestion with all the details that matter for later evaluation.
- Title, description, category and strategy field in a single form
- Expected value and effort estimated right at submission
- Tags and campaign assignment for targeted analysis
- Comments right on the idea – the discussion stays attached
Title
Category
Strategy field
Value
High
Effort
Low
Campaigns
Targeted idea calls on your strategic topics
Launch time-boxed idea campaigns around a specific question – with a clear timeframe and target. That way you gather input exactly where you need it, instead of hoping for chance.
- Create a campaign with strategy field, timeframe and target count
- Progress towards the target visible as a bar at any time
- Analyse the ideas of a campaign as one bundle
- Status active, planned or completed – managed centrally
Evaluate
Prioritise objectively instead of deciding by gut feeling
Ideas are evaluated on two tracks: the team votes and makes resonance visible, while experts score in parallel via a weighted scorecard. The result is a robust overall score that makes ideas fairly comparable.
- Community voting with thumbs up and down
- Scorecard across five criteria: fit, feasibility, innovation, cost-benefit, risk
- Weighted overall score from all ratings – transparently calculated
- Fine gradation thanks to half points on the scale
Strategic fit
Weight 25%
Feasibility
Weight 20%
Innovation
Weight 20%
Cost-benefit
Weight 20%
Risk
Weight 15%
Self-service portal
Mobile approval
AI text snippets
Customer reminder
Dashboard export
Pipeline board
Steer the entire idea funnel at a glance
Drag ideas across the maturity stages – from submission through screening and evaluation to the decision. Everyone sees at once where an idea stands. Ideas that have already been converted are visibly fixed and locked against accidental changes.
- One column per maturity stage – move cards via drag & drop
- Score, votes and strategy field right on the card
- Rejected and deferred ideas remain traceable
- Converted ideas are locked – no accidental reset
- Optionally as a sortable, groupable list view instead of a board
Conversion
The best idea becomes a project with one click
Convert approved ideas directly into a fully-fledged project, or hand them into the portfolio decision as a project request. Title, description and strategy field are carried over – no duplicate entry. The origin stays traceable for good.
- Convert an idea into a new project – the master data is carried over
- Alternatively hand it into the portfolio process as a project request
- Back-link: the idea now points to the project it created
- Protection against double conversion – no suggestion is delivered twice
Automate customer reminders
New project
Customer reminder
PRJ-2041
Project request
Portfolio request 2026
PortfolioIdea management that never becomes a burden
Innovation should energise your team, not weigh it down with upkeep. That is why WORKSPACE.PM takes care of the busywork.
AI makes the first move
The AI assistant creates ideas right in the chat, finds existing ones again and moves them through the pipeline – without you switching screens.
It reminds you automatically
Automated flows react to idea events: when an idea is approved, the system notifies the responsible board – no manual chasing needed.
Every role sees what fits
From the silent observer to the innovation owner: finely graded roles make sure nobody is overwhelmed by features they don't need.
Innovation that pays into your strategy
Every idea pays into a strategy field – and the best ones flow straight into your portfolio as project requests. That closes the loop from the first spark to prioritised delivery.
Frequently asked questions
Ideas & Innovation
You control this via roles: from read-only access, through submitting and rating your own ideas, up to full administration including campaigns and conversion. That way every user group can do exactly what matches its responsibility.
On two tracks: a community vote makes the resonance across the organisation visible, and a structured scorecard rates five weighted criteria. Together they produce a transparent overall score that makes ideas fairly comparable.
You convert approved ideas into a project with one click, or hand them into the portfolio process as a project request. The master data is carried over, the origin stays linked, and a safeguard prevents double conversion.
Yes. Ideas support custom fields, so you can capture company-specific information without changing the core structure.
No. Idea management is a module you activate per tenant. Your team starts submitting right away – campaigns, scorecards and conversion follow step by step.
Turn ideas into measurable results
Start your innovation funnel in a few minutes – 14 days free and risk-free.