People, tasks, meetings - one system that holds your team together.
Employee profiles with skills and availability, team boards with binding commitments, meetings whose decisions land as cards on the board. Instead of spreadsheets, shoulder taps and Word minutes: one data foundation for everyday collaboration.
Three building blocks, one team routine
Each building block solves a problem of its own - together they organize your team's day-to-day collaboration. Every card leads to its in-depth detail page.
How it all connects
The difference to separate tools: people, boards and meetings share one data foundation - every piece of information flows on automatically.
Team set up
Profiles with skills, roles and availability - you see who can do what and who has time when.
To employees & teamsWork in flow
Tasks land on the team board - owners actively commit instead of silently accepting.
To team KanbanDecided & documented
The recurring meeting is minuted and decided - every decision becomes a card without a media break.
To meeting managementScaled into projects
The same Kanban engine also powers project and portfolio boards - teamwork grows seamlessly into project work.
To project managementPermissions and visibility hang off the same data foundation too: a person's team role determines what they see - from the board to the minutes to the employee record. Observers read along without changing anything.
The right entry point for every role
Leadership, operations and the team work on the same data - each role with its own view.
Team & department leads
See what the team is working on, who is how utilized and what has been firmly committed - without status rounds.
Management & operations
Clear roles and permissions, bindingly documented decisions and an employee record with a complete change log.
Team members
Your own tasks, your own meetings, your own commitments - in the view that fits how you work.
Closed workspace
A team is a genuinely closed room
Not a view you can hide: access to a team's content requires membership of that team.
Read with any team role
Even as an observer you see the board, meetings, timeline, attached files and the team directory. Without a role everything stays shut.
Write only as lead or member
Moderation actions require a team role with write access - reading roles change nothing.
Not visible through search either
The barrier is mirrored in global search. Team content does not surface through the result list when it is closed in the functional view.
No detour via project rights
The only way around it is system administration. Project or portfolio rights deliberately do not open a team, because teams work without a project frame.
Personal data in the team directory is returned in reduced form for non-members.
Frequently asked questions about team organization with WORKSPACE.PM
The answers to the questions that matter most before rolling out.
No - by design. Employee management organizes collaboration: skills, availability, roles, teams and day rates for planning. Payroll and personnel files stay in your HR system. On- and offboarding can be automated straight from your directory service via SSO, SCIM provisioning or LDAP synchronization.
Through self-service and automation: everyone maintains their own profile, skills and absences, meeting series continue themselves, and recurring tasks are created from recurrence rules with a date preview. Changes are logged - there are no side lists that can go stale.
Yes. Many teams start with the Kanban board and add meetings and employee profiles later. Because everything sits on one data foundation, the building blocks interlock immediately: a meeting decision becomes a card, a card moves onto the next agenda.
A permission matrix with four levels per feature area governs this, globally and per project. Team observers read along without editing; activity and change logs make every intervention traceable. Departed employees are deactivated rather than deleted - history stays consistent until final GDPR erasure.
Yes - the same Kanban engine powers personal boards, team boards and project up to portfolio boards. Meetings attach to a team or a project, and your employees' utilization is visible across projects in the PMO cockpit. You don't introduce a second platform when teamwork becomes project work.
The AKV matrix as an Excel template
People by work packages with the markers E, P, A, M, K and I, a check column for missing decision-makers and a roles sheet. Blank and with a worked example project, as Excel and PDF, no sign-up.
Organize your team in one place - free for 30 days
All three building blocks, full functional depth, no credit card. Create a team, start a board, set up your first recurring meeting - in minutes.