Your portfolio reports itself.
Status reports, risks and metrics roll up from every project into the PMO cockpit - comparable, approved and frozen at the reporting date. No more collection spreadsheets and chasing calls.
- AtlasSubmitted
- Helios
- Nova
- Orion
Sound familiar?
Too many PMO days are spent collecting instead of steering.
Report Friday eats the week
Collecting status slides, aligning formats, chasing numbers by phone - and by Monday everything is already outdated.
Every project reports differently
Free text here, a custom spreadsheet there: reports can neither be compared nor aggregated - and nobody knows which version is official.
Numbers change after the fact
The report has barely been presented and the underlying data has already been edited. What the board actually saw can no longer be proven.
Bottlenecks surface too late
Each project plans its people in isolation. Nobody sees the total across projects - until deadlines slip.
A working day with WORKSPACE.PM
From the morning situation check to the board briefing: five stations where your PMO steers instead of collecting.
Review and approve status reports
Project leads' reports arrive structured and pre-filled - the same core metrics in every report. You approve under the four-eyes principle; from then on the values are locked at the reporting date.
Status reports in detailCheck the portfolio risk picture
Escalated risks, overdue reviews and the hotspot distribution across your portfolios - at a glance instead of in a dozen risk lists. Monte Carlo simulation turns gut feeling into a defensible contingency reserve.
Risk management for PMOs- Delivery delay plant engineering€620k
- Key resource unavailable€340k
- Scope creep in rollout€180k
Check utilisation before it gets tight
The organisation-wide utilisation matrix shows who is overbooked in the coming weeks. One click into a cell reveals where the overbooking comes from - other teams' projects stay masked.
To the utilisation matrixUtilisation over the coming weeks - across projects
Play through a budget cut as a scenario
You copy the portfolio into the sandbox, shift and cut - and compare the variants against the baseline. Your real portfolio remains untouched until approval is given.
Explore scenario planning- Budget−€1.2m
- Projects24 → 22
Metrics for the board report
Metrics aggregate automatically from project to programme to portfolio - computed live instead of maintained by hand. The evening before the meeting is yours again.
Metrics & cockpitsIn between: approvals with deadlines and automatic escalation, timesheet approvals in bulk and a portfolio that computes itself live - the toolbox below takes you there.
Your toolbox
Six areas a PMO works with in WORKSPACE.PM - every card leads to the matching detail page.
Your PMO in interplay
WORKSPACE.PM connects the roles your PMO works with every day - every level sees the same truth, each at its own altitude.
Executive management
Receives decision-ready metrics and approved report snapshots instead of slide collections.
For executive managementPMO
Reports, risks, capacities and approvals converge here - one data base for every level.
Boards & committees
Work with frozen report snapshots and print-ready one-pagers - with proof of which version was decided upon.
For committeesIT
Integrates WORKSPACE.PM into your governance via SSO, roles and permissions - instead of yet another shadow IT.
For IT teamsOperations
Plans people and machines in the same utilisation matrix your PMO reads bottlenecks from.
For operationsPMO
Reports, risks, capacities and approvals converge here - one data base for every level.
Executive management
Receives decision-ready metrics and approved report snapshots instead of slide collections.
For executive managementBoards & committees
Work with frozen report snapshots and print-ready one-pagers - with proof of which version was decided upon.
For committeesIT
Integrates WORKSPACE.PM into your governance via SSO, roles and permissions - instead of yet another shadow IT.
For IT teamsOperations
Plans people and machines in the same utilisation matrix your PMO reads bottlenecks from.
For operationsAnd your project leads will play along
A PMO tool only works if it slows nobody down.
Reports arrive without chasing
Status reports are pre-filled, the system automatically reminds about due reports - and AI drafts risks and project structure first. Your project leads correct instead of starting from scratch.
No method dogma
Classic with Gantt and baseline, agile with a board - every project works its own way. It still stays comparable: through the same reports and metrics.
Governance that accelerates
Approvals have owners, deadlines and automatic escalation. Decisions happen faster - and every one leaves a record in the audit trail.
Frequent questions from PMOs
What PMOs want to know before rolling out.
Yes. Many PMOs start with status reports and portfolio reporting and add scenarios, risk and resource management later. All modules work on one data base - whatever you activate interlocks immediately.
Schedules can be imported from MS Project, Primavera P6 and Asta Powerproject. On request, AI turns a project charter PDF into a first draft - with structure, milestones and risks.
Approved report snapshots frozen at the reporting date - and, on request, a print-ready project one-pager as PDF. It remains verifiable at any time which version went to the board.
Yes. Custom fields - including computed ones with a formula editor - can be included in reports as metrics. You build your own dashboard widgets with project or portfolio scope, with live preview.
The allocation matrix contrasts demand and capacity per month and department - bottlenecks become visible months ahead. The organisation-wide utilisation matrix additionally shows week by week who is overbooked and why.
Steer your portfolio - instead of collecting numbers
Try WORKSPACE.PM free for 30 days and see your projects in one cockpit instead of scattered files.