Every project in view. Every report on demand.
Responsible for projects in a PMO, IT or operations? Then let us show you in 30 minutes how to bring planning, steering and reporting together in one enterprise platform - with AI assistance and hosting in Germany.
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Does this look like your project routine?
Four patterns we encounter in almost every project organization - and that one more standalone tool will not solve.
Scattered systems, no overall picture
Planning, tasks and reports live in separate tools. Your teams assemble a reliable overall status by hand - and it is outdated while it is being built.
Reporting ties up your best people
Status reports, committee documents and portfolio overviews are produced manually week after week. Time your projects are missing.
Portfolio decisions without a data basis
Where do your projects stand, where are things stuck, where do budgets and capacity go? Without reliable consolidation, leadership decides on gut feeling.
Resolutions without follow-through
Decisions from committees and meetings are minuted but not tracked. Responsibilities and deadlines slip out of sight.
What changes for you with WORKSPACE.PM
The three results customers mention first after rollout.
You plan in seconds, not hours
The AI drafts project briefs and phase plans with work packages and milestones, flags risks and suggests countermeasures. You review, adjust and decide.
Up to 70% less administrative effort
Automated workflows and AI support measurably reduce project administration - your teams work on content again instead of formalities.
A platform that grows with you
10,000+ projects in parallel, 100% data sovereignty in German data centers, SSO and audit trails - enterprise operations without compromise.
What awaits you in the discovery call
Four glimpses of the platform. In the call we walk you through the workflows that matter most for your organization.
Planning & steering
One plan, four views - always consistent
Gantt, Kanban, work breakdown structure and timeline are not isolated tools but views of the same plan. Whatever you change in one view is instantly correct in all others.
- Gantt with dependencies, milestones and baselines
- Kanban with commitments for operational delivery
- Work breakdown structure and timeline for structure and overview
One plan, the same tasks - in every view.
Meeting
Steering committee · Project Phoenix
Decision
Rollout in two waves starting October
Task on the board
Create rollout plan for wave 1
MBM. Bergerdue 14 days after the decisionCollaboration
Meetings turn into tracked tasks
Agenda, minutes, decisions and tasks are attached to the project: whatever is decided in the meeting lands on the board with owners and due dates - fully traceable.
- Meeting series with agenda and minutes on the project
- Decisions documented, justified and findable
- Tasks flow from the meeting straight to the Kanban board
WORKSPACE AI
From project idea to a solid plan - in minutes
The AI drafts the brief and phase plan, suggests work packages and milestones and flags risks early. You review, adjust - and start.
- Project brief from just a few inputs
- Structure proposal with phases, work packages and milestones
- Proactive risk alerts including countermeasures
Your project idea
Introduce a new customer portal with self-service features
Risk alert
Clarify the CRM interface early - dependency on the critical path
Progress over 8 weeks
Sent to the steering committee as a report - at the push of a button
Reporting & KPIs
The status report writes itself
Traffic lights, KPIs and trends emerge from the real project data: dashboards for the team, reports for the steering committee, rollups for the portfolio - without manual rework.
- Real-time dashboards with traffic lights and trends
- Automated status reports for the steering committee
- Portfolio rollup across all projects and programs
One platform instead of six point solutions
All building blocks interlock - no integration projects, no system gaps.
Project management
Gantt, Kanban, WBS and status - connected end to end.
Portfolio & programs
Prioritize, bundle and report across all levels.
Resource planning
Keep capacity, workload and skills in view.
Meetings & decisions
Meetings, minutes and resolutions right on the project.
Reporting & KPIs
Dashboards, traffic lights and reports from real project data.
Security & administration
SSO, permission model, audit trails and ISO 27001 operations.
What customers say about WORKSPACE.PM
Real voices from PMO, executive management and project leadership.
Meine Erfahrungen mit WORKSPACE.PM sind durchweg positiv - insbesondere die dahinterstehende Firma bringt großes Fachwissen aus dem Bereich des Projektmanagements mit.
Die Software ist extrem flexibel. Wir konnten unsere eigenen Strukturen aufsetzen, ohne uns an ein starres Schema anpassen zu müssen. Das Kanban-Board mit den Commitments ist für unser Team ein Gamechanger.
Gerade bei komplexen Projekten ist ein klarer Überblick über Aufgaben, Zuständigkeiten und den aktuellen Projektstand entscheidend. WORKSPACE.PM unterstützt uns dabei, diese Transparenz zentral herzustellen.
What decision-makers want to know before rollout
The three most common questions from discovery calls - answered up front.
Migrating your existing data
The built-in XImporter and the REST API take over existing data from your legacy system - from project lists to Jira tickets to requirements, with parallel operation during the transition if desired. You decide which data and history come along.
Security & compliance
ISO 27001 certified data center in Germany, GDPR compliance, SSO and audit trails - enterprise security is the standard, not an add-on module.
Rollout & adoption
Start in weeks instead of months: best-practice templates, personal onboarding and training bring your teams into the platform quickly - 98% user satisfaction speaks for itself.
Frequently asked questions
The most important concerns of PMOs and project managers
In two ways: the built-in XImporter reads CSV exports from any legacy system - project lists, tasks (for example Jira tickets), user accounts and requirements including their hierarchy. It detects columns, date and number formats automatically, shows a preview before importing and skips duplicates, so an import can be safely repeated. For more complex scenarios, our development team analyzes the export capabilities of your legacy system and develops a tailored migration strategy together with you via our REST API - with parallel operation of both systems during the transition and extensive testing of the migrated data if desired.
Yes. The XImporter guides you through the import in five steps: choose the target area, upload the CSV file, map the columns, check the preview, import. Column headers are pre-matched automatically, date formats are detected and status values are mapped to your boards via an assignment table - up to 10,000 rows per file. The result report shows for every row what was created or why it was skipped.
Yes. Project events appear as interactive cards directly in Microsoft Teams channels; via the Teams bot you can complete, comment on and create tasks without leaving Teams. On top of that: Trello board import with repeatable re-sync, Miro embedding in the project navigation, Zapier connectivity, signed webhooks with a delivery log and an open REST API for your own automations.
Yes. WORKSPACE.PM stores documents internally, in your SharePoint, in a CMIS-capable DMS (for example Alfresco, OpenText or d.velop) or in your own S3-compatible object storage. New uploads land in the connected repository automatically - existing files do not have to be migrated, and your governance stays in place.
WORKSPACE.PM has a transparent monthly per-user pricing model that includes almost all features - with no hidden costs for modules or features. The only optional add-ons are WORKSPACE Automate (extensive API, webhooks and advanced AI features) and professional services for consulting, training and custom development. All costs are communicated transparently up front. ROI is typically reached after 1-2 months - you can find detailed ROI calculations on our ROI page.
99.9% SLA-guaranteed availability, daily backups and full data export possible at any time. ISO 27001 certified infrastructure and established disaster recovery processes.
Structured change management with personalized onboarding sessions, best-practice templates for your context and continuous success measurement. 98% user satisfaction speaks for itself.
Fully configurable workflows, custom fields and approval processes. Supports PRINCE2, Scrum, PMI and hybrid approaches. No forced standardization of your proven procedures.
Immediate license adjustments without new contracts and automatic performance scaling.
Get to know WORKSPACE.PM in 30 minutes
Free and non-binding: you describe your requirements, and we show you live how WORKSPACE.PM handles them. You decide at your own pace afterwards.