Planned capacity, recorded time - one control loop instead of two spreadsheet worlds.
Hours are logged right where the work happens - and together with project bookings they consolidate into organization-wide utilization: from a single card up to the portfolio, without spreadsheet puzzles or paper chases.
Two building blocks, one control loop
Time tracking delivers the actuals, resource management shows the capacity - together, booking, approving and steering become one continuous process. Each card leads to the full detail page.
How it all connects
The difference to standalone tools: capacity, bookings and recorded time share one data foundation - every piece of information travels on automatically.
Capacity in place
Skills, daily rates and daily capacity per person and machine - minus absences, that yields the effective capacity.
Go to resource managementTime recorded
Hours are booked on a card, project or work package - with a billable flag, or via the AI assistant if you prefer.
Go to time trackingUtilization steered
The matrix shows overload and idle capacity across all projects; the drill-down explains every overbooking down to the individual booking.
Go to the utilization matrixRolled up to the portfolio
Effort and utilization roll up to portfolio level - per project with budget context, for the PMO and controlling.
Go to portfolio reportingThe data foundation stays open to the outside, too: the REST API exposes time and utilization data - for BI analyses or as a source for payroll. And the AI assistant logs time on request, so actuals never pile up in the first place.
The right entry point for every role
PMO, project leads and teams work on the same numbers - each role with its own view.
PMO & portfolio management
Utilization and effort across all projects at a glance - organization-wide, with department totals and budget context instead of copy-pasted lists.
Project & team leads
Know who still has capacity and where the hours go - and approve your team's week without email ping-pong.
Teams & departments
Book time in seconds, keep your own week in view and maintain your own skill profile yourself.
Frequently asked questions about resources & time tracking with WORKSPACE.PM
The answers that matter most before rolling it out.
From the work itself: resource assignments from project planning and absences flow into the matrix automatically - each cell shows booked hours next to effective capacity. There is no second spreadsheet world anyone would have to maintain.
Yes. Many teams begin with time booking and the approval process; the organization-wide utilization matrix belongs to the portfolio stage and can be switched on when you are ready. Since both live on the same data foundation, the building blocks mesh immediately.
Through consolidation instead of collection: hours roll up from person via team and project to portfolio level, per project with budget context. The utilization matrix shows the whole organization with department subtotal rows - scaling to hundreds of employees.
The personal time report shows only your own data; team reports are reserved for managers. And in the matrix drill-down, projects you may not access appear masked as “Other project”: the capacity impact stays visible, the project internals do not.
Yes. Every function is available via the REST API under /v1/ - for example to feed time and utilization into your BI tool or as a data source for payroll. On top, the AI assistant logs time entries in natural language and lists bookings on request.
Capacity and time tracking in one place - free for 30 days
Both building blocks, full functional depth, no credit card. Create your team, book the first week, see utilization - within minutes.