Every initiative in your administration, in one place
Construction, digitalization, schools and social services all run their initiatives side by side. Every department keeps its own list, and the overall picture only appears once the council asks for it - assembled by group email. WORKSPACE.PM brings your initiatives together in one register: with current status, budget, deadlines, and the council decision each one rests on.
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A status you can present - not one you produce in time for the session.
Where steering breaks down in practice
Four issues that recur in almost every administration, whatever its size or departmental structure.
Nobody knows how many initiatives are actually running
Each department decides for itself what counts as a project. Anyone trying to add them up asks around and gets four lists back in four different formats.
Status is only as current as the last time someone asked
The report to the council gets assembled from submissions shortly before the session. Between two sessions, nobody can reliably say where an initiative stands.
Decisions and delivery live in separate worlds
The decision sits in the council information system, the work happens in the department. How far implementation has come can only be answered by asking around.
Funding deadlines never appear in one place
Drawdowns and proof-of-use reports hang on individual people and their calendars. If someone is out, the deadline goes out with them.
First: a register that knows the current status
A status you can present at any time, instead of producing it in time for the next session.
Second: prioritize without alienating the department
Every head of department has good reasons for their initiative. A transparent procedure replaces the contest for attention.
Assessment procedure
A ranking you can explain
Departments submit their initiatives, several parties assess them independently, and what comes out is a ranking with reasoning - instead of a decision that looks like it was made on cash position alone.
Several departments assess against agreed criteria. The ranking follows from that - not from the date of submission.
- Every initiative goes through the same criteria, regardless of who submitted it.
- Assessments from several departments sit side by side and stay traceable.
- Deferred is not rejected: the reasoning stays with the initiative and can be pulled up later.
Third: follow through on what was decided
An electoral term lasts five years. A new school building takes longer.
Implementation register
What became of the decision
The decision turns into actions with an owner and a deadline. Implementation status follows from those - and is ready even when someone asks between two sessions.
Extension of Northside primary school
Award design services
Works dept.by 31 Mar
Submit school construction grant
Financeby 30 Apr
Prepare construction decision
Works dept.by 15 Jun
Implementation status
Derived from the actions themselves, rather than surveyed before the session.
- Every action carries a responsible office and a deadline, not just a line in the minutes.
- Status is calculated from the actions instead of being assembled before the session.
- The history stays with the decision - across changes of electoral term too.
Your operating model, your procurement process
SaaS, dedicated Managed Hosting, or entirely in your own data center - with data held in Germany.
SaaS
Hosted service, ready to go instantly.
Managed Hosting
Your own dedicated server - operated by us.
On-premises
Entirely in your own data center, full sovereignty.
We provide the documents your procurement process needs - from the data processing agreement under GDPR Art. 28 to the data center location details your IT security team needs to sign off.
More on security & complianceFor everyone steering municipal initiatives
Three perspectives on the same data - each with its own view.
So the licence question doesn't decide who is responsible
Licensing by seat quietly decides which office gets to take part. Central steering gets access, the departments keep sending spreadsheets - and the very overview you were after still doesn't materialize.
That's why we price differently for municipalities - as a municipal licence: one fixed price for your entire administration, with a licence allowance that covers it, instead of tiering by seat.
Licences for your entire administration
The licence allowance is sized to your administration and set generously above it. Whoever works on an initiative gets access.
Fixed price with a price guarantee
One figure you can carry into your budget planning unchanged - and one that still holds when another office joins in.
Predictability, not lock-in
A fixed price doesn't mean lock-in: the operating model stays your choice, right down to your own data center, and the open API keeps your data reachable at any time.
Your administration and the entities connected to it are eligible
Municipal initiatives rarely stop at the edge of the core administration: the works yard is a municipal enterprise, water supply runs through a special-purpose association, the development company is its own legal entity - and all of them work on the same initiatives. So they can be included on request, without turning it into a second procurement process. The licence allowance is cut to fit exactly that: it covers whoever belongs to your administration.
Questions from municipalities
The points that come up most in conversations with central steering, finance and IT - answered plainly.
Your council information system covers the political decision-making process: papers, agendas, decisions. WORKSPACE.PM picks up from there and steers delivery - who does what by when, what an initiative costs, where it stands and which deadlines hang off it. Neither replaces the other; one records the decision, the other carries it through the administration.
Departments register their initiatives in a structured way, several parties assess them independently against agreed criteria, and every decision is documented with its reasoning. On top of that, budget variants can be played through side by side before the council decides. The result is a ranking you can explain to a department on the merits - not just by pointing at the cash position.
The initiatives carry on and the history stays. Every decision carries its implementation status, every ruling its rationale, and case knowledge is documented rather than held in individual heads. A new council or a new head of division sees the actual state of play instead of having it explained to them.
Yes. Access and responsibility are set per office, department or individual initiative. Central steering and finance still keep the consolidated view across everything, without every office having to see the others' detail.
Processing follows GDPR with a data processing agreement. It runs as SaaS, as dedicated Managed Hosting, or entirely in your own data center, with data held in Germany. For your process we provide the usual documents, including references and details on the data center location.
The municipal licence is our special pricing model for municipalities: one fixed price for your entire administration with a price guarantee, instead of tiering by seat. The licence allowance is sized to your administration and set generously above it. Your administration and the entities connected to it are eligible, so on request that includes municipal enterprises, special-purpose associations and municipally owned companies. Talk to us and we'll work out the allowance for your administration.
Related solutions
Talk to us about your administration
We'll show you WORKSPACE.PM using an initiative from your own house - concrete, not a generic demo.