# WORKSPACE.PM

> WORKSPACE.PM is a project and portfolio management platform from Germany (AMNAU GmbH). It combines project management, portfolio steering, resource and time management, meetings, knowledge, requirements management, workflow automation and an AI assistant on a single data foundation — available as SaaS, Managed Hosting or self-hosted on-premises, GDPR compliant and with German data sovereignty.

The platform covers eight feature categories with 29 building blocks. Because every module writes into the same data foundation, figures roll up automatically: task → project → portfolio → PMO cockpit. Traditional, agile and hybrid methods run side by side in the same project — Scrum, Kanban, PRINCE2, PMI/PMBOK, IPMA, V-Modell XT, HERMES, PM² and Automotive SPICE are natively supported rather than emulated with custom fields.

Key characteristics:

- **Deployment models**: SaaS (from €99/month, 5 accounts included), Managed Hosting (from €499/month, 20 accounts included), On-Premises (from €1,699/month, 50 accounts included). Additional accounts €16.80/month (5–249 accounts), €14.80/month (250–499), on request from 500. 30-day free trial, no credit card required.
- **No feature gating**: every deployment model and every account includes the complete feature set. There are no editions or tiers.
- **AI with control**: the assistant "Ace" works on your project data, acts only after human approval (human-in-the-loop), runs with the permissions of the invoking user, and supports bring-your-own AI key or managed operation with token budgets.
- **Security & compliance**: hosted in German data centers whose operator is certified to ISO 27001, GDPR-compliant data processing under Art. 28 GDPR (agreement and sub-processor list available before signing), AES-256 encryption, SSO via OIDC/SAML, SCIM 2.0 and LDAP provisioning, audit trail.
- **Languages**: German (default) and English. Replace `/en/` with `/de/` in any URL for the German version.

## Start Here

- [Home](https://workspace.pm/en): Project and portfolio management software from Germany — SaaS, managed hosting or on-premises, GDPR compliant, 30-day free trial
- [Platform Overview](https://workspace.pm/en/features/platform/overview): Eight categories, 29 building blocks, one data foundation — how the platform fits together
- [All Features](https://workspace.pm/en/features/platform/all-features): The complete feature map from project management to AI assistant on one page
- [Pricing](https://workspace.pm/en/pricing): Base price plus accounts — SaaS from €99/month, Managed Hosting from €499, On-Premises from €1,699, with interactive calculator
- [Live Demo](https://workspace.pm/en/demo): Interactive tour of agile project management, enterprise portfolio management and AI-powered planning
- [Book a Discovery Call](https://workspace.pm/en/booking): Free 30-minute video call along your projects and your methodology
- [ROI Calculator](https://workspace.pm/en/roi): Return-on-investment analysis based on 40+ primary sources and Forrester TEI methodology
- [Portfolio Management Software (PPM)](https://workspace.pm/en/portfoliomanagement-software): Portfolio hierarchy, scenarios, approvals and reporting on one data foundation

## Project Management

- [Project Management](https://workspace.pm/en/features/project-management): WBS, Gantt, Kanban, risks and KPIs on one data foundation — traditional, agile or hybrid
- [Project Overview & Structure](https://workspace.pm/en/features/project-management/projects): Filterable project list, project one-pager with health score, container structure with quality gates, team roster, quick start via building block, AI or MS Project import
- [Task Management & Kanban](https://workspace.pm/en/features/project-management/tasks): Board, list, Eisenhower matrix and Gantt in one — checklists, recurring cards, agile sprints and AI support
- [Gantt Chart & Network Diagram](https://workspace.pm/en/features/project-management/gantt): Editable Gantt, network diagram (CPM), critical path, float, baseline comparison and Excel/PDF export
- [Project Views](https://workspace.pm/en/features/project-management/views): Kanban boards, Gantt charts and work breakdown structure with AI-assisted planning and role-based permissions
- [Status Reports & Reporting](https://workspace.pm/en/features/project-management/status): Schedule, cost and performance ratings, three-stage approval workflow, as-of snapshots, earned-value dashboard and automatic portfolio rollup
- [Risk Management](https://workspace.pm/en/features/project-management/risk): AI-supported risk identification and categorization, countermeasures as Kanban cards
- [KPIs & Metrics](https://workspace.pm/en/features/project-management/kpi): Live cockpits generated from project work — KPI tiles, PMO roll-up, bubble analysis, agile metrics and strategy health

## Portfolio Management

- [Portfolio Management](https://workspace.pm/en/features/portfolio): Portfolios, scenarios, approvals and reporting on one data foundation
- [Strategic Portfolios & Programs](https://workspace.pm/en/features/portfolio/portfolios): Multi-level portfolio hierarchy with live-derived budget and progress metrics, programs with synergy tracking, bubble-chart prioritization, resource allocation
- [Scenario Planning & What-If Analysis](https://workspace.pm/en/features/portfolio/scenarios): Risk-free portfolio variants, compare up to five scenarios, approval workflow and apply-to-portfolio with conflict checking
- [Portfolio Approvals](https://workspace.pm/en/features/portfolio/approvals): Structured approval processes with automated workflows, escalation management and audit trails
- [Portfolio Reporting](https://workspace.pm/en/features/portfolio/reporting): Status reports with approval workflow, earned-value management (CPI/SPI), deliverables register and portfolio dashboards with automatic rollup

## Resources & Time

- [Resource Management & Time Tracking](https://workspace.pm/en/features/resource-management): Plan capacity, record time, steer utilization — organization-wide, with approval and reports up to portfolio level
- [Utilization Matrix & Capacity Planning](https://workspace.pm/en/features/resource-management/workload): Organization-wide utilization matrix for people and machines, over- and under-allocation across projects, capacity planning by skill
- [Time Tracking](https://workspace.pm/en/features/time-tracking): Book time on tasks and projects, submit and approve weekly timesheets, reports up to portfolio level

## Team Organization

- [Team Organization](https://workspace.pm/en/features/team-organization): Employee profiles, team Kanban and meetings on one data foundation
- [Team & Resources](https://workspace.pm/en/features/team-organization/employees): One central profile per person with skills, availability, roles and workload, plus team explorer and org-wide utilization matrix
- [Team Kanban](https://workspace.pm/en/features/team-organization/kanban): One board for team, project and personal tasks — four views, checklists with delegation, recurring cards, commitment workflow, PDF/Excel/CSV export
- [Meetings & Minutes](https://workspace.pm/en/features/team-organization/meetings): Agenda, live minutes in focus mode, binding decisions with approval, and meeting series with traceable open items

## Meeting Management

- [Meeting Management](https://workspace.pm/en/features/meeting-management): Minutes, decisions and tasks in one flow — from agenda to PMO overview
- [Project Meetings](https://workspace.pm/en/features/meeting-management/project-meetings): Live minutes, decisions and tasks straight from the text, participant roles and attendance, meeting series for recurring meetings
- [Decision Management](https://workspace.pm/en/features/meeting-management/decisions): Capture decisions in the meeting, assign a responsible person, approve in one click — decision register per series and project
- [Meeting Tasks](https://workspace.pm/en/features/meeting-management/tasks): Every meeting point becomes a task with owner, due date and a place on the Kanban board, with automatic reminders and series rollup

## Knowledge & Innovation

- [Knowledge & Innovation](https://workspace.pm/en/features/knowledge): Company wiki, OKRs linked to real projects and idea management on one data foundation
- [Wiki & Knowledge Management](https://workspace.pm/en/features/knowledge/wiki): Structured knowledge spaces with page hierarchy, templates, permissions, verification, backlinks and links into projects, tasks and risks
- [OKR Software](https://workspace.pm/en/features/strategy/okr): Strategy fields, OKR cycles, goal tree and automatic progress roll-up — directly linked to projects and execution
- [Idea Management](https://workspace.pm/en/features/innovation/ideas): Submit ideas, evaluate via scorecards and voting, bundle into campaigns and convert into projects or project requests

## Requirements Management

- [Requirements Management](https://workspace.pm/en/features/requirements): Requirements as first-class objects with levels, approvals, coverage traffic light, trace matrix and frozen baselines — built for ASPICE and V-Modell XT, usable without a standard
- [Traceability & Trace Matrix](https://workspace.pm/en/features/requirements/traceability): Typed links in both directions, gap-revealing trace matrix, automatic suspicion flags and impact analysis across requirements, verifications, tasks and risks
- [Verification Items & Runs](https://workspace.pm/en/features/requirements/verification): Verification items with preconditions, steps and expected result — step-by-step logging, run history, evidence and defect creation from failures
- [Baselines & Evidence](https://workspace.pm/en/features/requirements/baselines): Freeze requirement states, compare them, hand over an evidence package with configuration status report, coverage report as PDF and retention periods

## Automation & AI

- [Automation & AI](https://workspace.pm/en/features/automation): Visual workflow automation, integrations via REST API and webhooks, plus an AI assistant with mandatory approval
- [WORKSPACE AI · Ace](https://workspace.pm/en/features/ai/assistant): AI assistant that knows your project data, acts only after your approval (human-in-the-loop), runs with your permissions — bring your own AI key or managed, set up projects from a PDF
- [Workflow Automation (Visual Editor)](https://workspace.pm/en/features/automation/workflows): BPMN editor with 12 node types, automatic triggers on domain events, approvals with deadline and escalation, six automation actions and an SLA dashboard
- [Process Automation](https://workspace.pm/en/features/ai/automation): Model approvals, onboardings and escalations visually and run them automatically with event triggers, deadlines, escalations and a process dashboard
- [Integrations](https://workspace.pm/en/features/integrations): Microsoft Teams cards & bot, documents in SharePoint/S3/CMIS, Zapier, Trello import, REST API with OpenAPI, signed webhooks and MCP for AI clients

## Administration & Security

- [Administration & Security](https://workspace.pm/en/features/admin): Permission matrix with 4 levels (RBAC), user groups, corporate identity, tenant settings, SSO via OIDC/SAML, SCIM 2.0, LDAP sync, audit trail and DPA under Art. 28 GDPR
- [Roles & Permissions](https://workspace.pm/en/features/admin/roles): Granular access control at container level with dynamic role management, audit trails and automated compliance checks
- [User Groups](https://workspace.pm/en/features/admin/user-groups): Bundle people into groups and staff entire projects in one step, including the right project role per member
- [Tenant Settings](https://workspace.pm/en/features/admin/tenant-settings): Standards, processes, working hours, modules and compliance for the whole organization — role and project-number automation, feature flags, time-tracking governance, data processing agreement
- [Corporate Identity](https://workspace.pm/en/features/admin/corporate-identity): Set logo and colors once — carried tenant-wide from the login screen through every workspace to every system email, with live preview
- [Security & Compliance](https://workspace.pm/en/security): German data centers certified to ISO 27001, GDPR Art. 28 data processing agreement, AES-256 encryption, audit trail, technical and organizational measures on request

## Platform

- [Platform Overview](https://workspace.pm/en/features/platform/overview): Project management, portfolio, resources & time tracking, meetings, knowledge, administration and automation with AI — the full picture
- [All Features](https://workspace.pm/en/features/platform/all-features): Complete feature overview including Gantt & network diagram, OKR, wiki, workflow automation and integrations
- [Mobile Apps](https://workspace.pm/en/features/platform/mobile): Native iOS and Android apps with full feature parity, offline synchronization and push notifications

## Project Management Methods

- [PM Methods Overview](https://workspace.pm/en/features/pm-method): Flexible method choice with native implementation — Scrum, Kanban, PRINCE2, PMI, IPMA, V-Modell XT, HERMES, PM², Automotive SPICE
- [Scrum](https://workspace.pm/en/features/pm-method/scrum): Ordered product backlog, sprint board with burndown, guided sprint close-out with review note, velocity & cumulative flow, progress rollup into classic reporting
- [Kanban](https://workspace.pm/en/features/pm-method/kanban): Boards on every level, pull with binding commitment, status transition history for cumulative flow & cycle time, series cards and workflow automation
- [PRINCE2](https://workspace.pm/en/features/pm-method/prince2): Management stages with quality gates, cost-benefit review with gate decisions, full risk register, deliverables and reports with approval — combinable with agile workstreams
- [PMI / PMBOK](https://workspace.pm/en/features/pm-method/pmi): Five process groups as a project pipeline, ten knowledge areas as modules, with network schedule, earned value and risk register in one system
- [IPMA](https://workspace.pm/en/features/pm-method/ipma): OKR strategy cascade, stakeholder register with environment analysis and action plan, opportunity and risk registers, programs with synergies
- [V-Modell XT](https://workspace.pm/en/features/pm-method/v-model): Decision gates with quality gates, products with traceable states, AKV responsibility and tailoring through process modules — alongside agile teams
- [HERMES](https://workspace.pm/en/features/pm-method/hermes): Four phases in pipeline and Gantt, decision points as quality gates with sign-off, deliverables register and project-specific roles
- [PM²](https://workspace.pm/en/features/pm-method/pm2): The European Commission framework with governance and roles, four-phase lifecycle with phase gates, demands with value scoring and artefacts from project data
- [Automotive SPICE](https://workspace.pm/en/features/pm-method/automotive-spice): Process groups as container structure, the V of phases and quality gates, requirement and verification objects with trace matrix, coverage analysis and audit trail

## Solutions by Team

- [Team Solutions Overview](https://workspace.pm/en/solutions/teams): Five roles, one data base — every team gets its own view on the same figures
- [PMO](https://workspace.pm/en/solutions/teams/pmo): Status reports with four-eyes approval, portfolio reporting with frozen reporting-date snapshots, scenario planning, risk cockpit and organisation-wide utilisation matrix
- [IT Teams](https://workspace.pm/en/solutions/teams/it): SSO via OIDC/SAML, provisioning via SCIM 2.0 and LDAP, 38 permission areas, signed webhooks, REST API with OpenAPI, AI with token budgets and approval gating
- [Executives & Leadership](https://workspace.pm/en/solutions/teams/leadership): Strategy health score, live-computed portfolio metrics, scenario comparison with approval path, frozen report snapshots and resolutions that become tasks
- [Operations](https://workspace.pm/en/solutions/teams/operations): Organisation-wide utilisation matrix for people and machines, booking drilldown, bulk timesheet approval, recurring cards for maintenance routines
- [Boards & Steering Committees](https://workspace.pm/en/solutions/teams/committees): Frozen report snapshots as session documents, meeting series with resolution register, approvals from the notification, quality gates with named approvers and an audit log

## Solutions by Project Type

- [Project Types Overview](https://workspace.pm/en/solutions/project-types): Industry-specific solutions for construction, IT, logistics, sustainability, R&D, public sector and organizational projects
- [Construction Projects](https://workspace.pm/en/solutions/project-types/construction-projects): Schedules with critical path and fixed dates, building blocks for construction sections, budget per trade, site meetings with series memory, approved client reports
- [IT Projects](https://workspace.pm/en/solutions/project-types/it-projects): Sprints and classic rollout plan in one project, project proposals with gate decisions, status reports with approval, agile metrics and knowledge retention
- [Logistics & Supply Chain](https://workspace.pm/en/solutions/project-types/logistics-supply-chain): Distribution-center ramp-up, site relocation and network redesign with business case (ROI/NPV), fixed-date anchors, scenario comparison, cutover checklists
- [Sustainability & ESG](https://workspace.pm/en/solutions/project-types/environmental-sustainability): Goals with guardrail KRs, idea campaigns, measure boards per site, custom metrics with unit and formula, reports with frozen values
- [Research & Development](https://workspace.pm/en/solutions/project-types/research-development): Adaptable project structures with quality gates, mixed agile and classic methods, risk management, approved status reports and knowledge retention in the wiki
- [Public Sector Projects](https://workspace.pm/en/solutions/project-types/public-projects): Proposals with deadlines and escalation, committee meetings with minutes, decision register, status reports with approval and frozen values, audit trail — from HERMES to PM²
- [Organizational & Change Projects](https://workspace.pm/en/solutions/project-types/organizational-projects): Target picture linked to projects via OKR, measure boards, workshops with minutes and tasks, line workload in view and measurable impact

## Use Cases

- [Use Cases Overview](https://workspace.pm/en/solutions/use-cases): Applications from agile PM to risk management, portfolio steering and AI-powered planning
- [Project Planning Step by Step](https://workspace.pm/en/solutions/use-cases/project-planning): From mandate to a plan that holds — work breakdown structure, critical path, availability check, risk contingency and baseline, with an AI draft from your briefing
- [Agile Project Management](https://workspace.pm/en/solutions/use-cases/agile-project-management): Product backlog with drag-and-drop prioritisation, sprint board with burndown, commitment workflow, guided sprint close and agile metrics
- [Risk Management](https://workspace.pm/en/solutions/use-cases/risk-management): Risks on the work package priced in euros (gross/net), Monte Carlo reserve as a cost position, measures as Kanban cards, KRIs, reviews and PMO cockpit
- [Enterprise Portfolio Management](https://workspace.pm/en/solutions/use-cases/enterprise-portfolio): Live-computed figures, portfolio hierarchy, scenario planning with approval, capacity cross-check and audit-proof governance up to the board report
- [Resource Planning](https://workspace.pm/en/solutions/use-cases/resource-planning): Work-time models, absences, utilisation matrix, skill-based assignment and actual hours in one loop — from the individual to portfolio allocation
- [Project Reporting](https://workspace.pm/en/solutions/use-cases/reporting): Container feed-in, scheduled status reports with automatic drafts, actuals from time tracking, assessment trends and hand-outs as PDF, Word or dashboard
- [Requirements Management Without a Standard](https://workspace.pm/en/solutions/use-cases/requirements-management): Specification, commitments and acceptance without V-Modell or ASPICE — structure requirements, attach verifications, freeze state before acceptance, get stricter later without migrating
- [Stakeholder Management](https://workspace.pm/en/solutions/use-cases/stakeholder-management): Stakeholder register with handling plans, automatic environment analysis, AKV/RACI matrix, steering committee series with attendance and decision approval
- [Heuristic Planning](https://workspace.pm/en/solutions/use-cases/heuristic-planning): Five estimation units with enforced consistency, visible buffers and schedule corridors, planning mode as sandbox, seven progress methods and plan/actual calibration
- [Recurring Processes](https://workspace.pm/en/solutions/use-cases/recurring-processes): Series for tasks and regular meetings, structure blocks and templates, workflows with deadlines and escalation, built-in system rhythms
- [Task Delegation](https://workspace.pm/en/solutions/use-cases/task-delegation): Hand over with context, delegate sub-tasks via @person and date, My Kanban as the receiver's inbox, tasks straight from meeting minutes and automatic reminders

## Resources

- [Blog](https://workspace.pm/en/resources/blog): Project management insights, best practices and current trends
- [Whitepapers](https://workspace.pm/en/resources/whitepaper): In-depth expert knowledge and industry analyses as free PDF downloads
- [Changelog & Release Notes](https://workspace.pm/en/resources/changelog): Every new feature, improvement and bug fix per product release
- [Support & Knowledge Base](https://workspace.pm/en/support): Searchable knowledge base with step-by-step guides and direct contact with support
- [Partner Programme](https://workspace.pm/en/resources/partner): Reseller, solution and strategic partner models with recurring commission and free certification

## Whitepapers

- [Enterprise-Grade Automation](https://workspace.pm/en/resources/whitepaper/automatisierung-auf-enterprise-niveau): Best practices for optimizing IT processes at enterprise scale (free PDF download)
- [Project Portfolio Management for Mid-Sized Companies](https://workspace.pm/en/resources/whitepaper/projektportfoliomanagement-im-mittelstand): Deploy resources optimally, minimize risks and reliably achieve business goals (free PDF download)
- [Success Story: Kassenärztliche Vereinigung Thüringen](https://workspace.pm/en/resources/whitepaper/kassenaerztliche-vereinigung-thueringen): How the KVT optimized its project management with WORKSPACE.PM (free PDF download)

## Company & Legal

- [Enterprise & Group PMO](https://workspace.pm/en/enterprise): Multi-portfolio hierarchy, OKR strategy cascade, programs, scaled agile boards, SSO/SCIM/MFA and 100% data sovereignty
- [Contact](https://workspace.pm/en/contact): Expert team support for questions, implementation and optimization
- [WORKSPACE.PM in »Projektmanagement Aktuell«](https://workspace.pm/en/pmaktuell): Featured in the GPM journal (issue 1/2026) — GPM members receive a 10% discount
- [Legal Notice](https://workspace.pm/en/imprint): Company information of AMNAU GmbH — contact details, management, registration data
- [Privacy Policy](https://workspace.pm/en/privacy): GDPR-compliant data processing with on-premises and managed cloud options
- [Terms of Service](https://workspace.pm/en/terms): Terms for SaaS and on-premises solutions including service level agreements